Disciplinary Meeting Letter Following Informal Discussion

This Disciplinary Meeting Letter is used to start the formal disciplinary process by inviting an employee to a disciplinary meeting to discuss alleged misconduct or poor performance.

It is the letter to use where the employer has decided that formal action is appropriate.

When to Use This Formal Disciplinary Meeting Letter

Use this letter where the alleged misconduct or unsatisfactory performance is serious, or where earlier informal action has not led to improvement.

The template also includes an alternative clause for cases where the employee’s conduct or performance has failed to improve after an informal discussion.

Starting a Formal Misconduct or Poor Performance Process

This letter invites the employee to a formal disciplinary meeting at which the allegations will be discussed.

- use it to begin the formal disciplinary procedure
- use the alternative wording where informal action has not worked
- use formal action only where the issue is serious or improvement has not followed

ACAS Code and Disciplinary Procedure Documents

Employers should follow the ACAS Code of Practice on disciplinary procedures.

The ACAS Code is not compulsory, but Employment Tribunals may adjust awards by up to 25% where an employer has failed to act fairly and reasonably in accordance with it.

This letter should be used alongside the Guidance Notes: Disciplinary Procedure and the Disciplinary Policy and Procedure.

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