Informal Discussion Letter

This Informal Discussion Letter should be used by employers after they have approached the employee informally to discuss their misconduct or poor performance.

Employers should follow the ACAS Code of Practice in relation to dismissal and disciplinary procedures. This Informal Discussion Letter should be used in conjunction with the Guidance Notes: Disciplinary Procedures and the Disciplinary Policy and Procedure documents.

According to the ACAS Code of Practice, employers should try to address cases of minor misconduct or unsatisfactory performance informally. However, where matters are serious or where the informal approach does not resolve the matter employers should begin taking formal action.

It should be used to confirm in writing what was discussed and any actions to be taken. It should be noted that the ACAS Code of Practice is not compulsory, however, Employment Tribunals have the power to adjust awards by up to 25% if employers fail to act fairly and reasonably in accordance with the Code.

This letter template is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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