Suspension and Precautionary Action

These Suspension and Precautionary Action templates are designed to help employers suspend employees fairly and consistently where that is necessary during an investigation or for other precautionary reasons.

Suspension is not a disciplinary sanction in itself. In misconduct cases, it is generally used as a precautionary step while allegations are investigated, particularly where there are concerns about protecting staff, preserving evidence, or maintaining workplace safety. Employers should still act carefully and follow a fair process, including the principles set out in the ACAS Code of Practice and their own disciplinary procedures.

This collection covers suspension in a range of situations, including alleged misconduct, health grounds, pregnancy-related health risks, immigration issues, and health and safety concerns. It also includes documents for reviewing an ongoing suspension and dealing with cases where an employee resigns while suspended.

When to Use These Suspension Templates

These templates are useful where an employer needs to remove an employee temporarily from the workplace or from duties while an issue is investigated or assessed.

They are particularly relevant where suspension may be necessary to protect evidence, reduce risk to other staff, address health or safety concerns, or respond to issues affecting an employee’s ability to continue working lawfully or safely.

Managing Suspension Fairly

Employers should not treat suspension as an automatic response or as evidence that allegations are proven. The decision to suspend should be considered carefully in light of the circumstances and kept under review.

The templates in this collection help employers explain the reason for suspension, confirm that it is precautionary where appropriate, set out the employee’s position during the suspension period, and communicate any review or follow-up clearly.

Practical Support for Precautionary Action

Taken together, these documents provide a structured framework for handling suspension and related precautionary action in a clear and organised way. They can help employers maintain proper records, communicate consistently with employees, and manage risk while an underlying issue is resolved.

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