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Terms and Conditions Templates

Security Services Terms and Conditions

These Security Services Terms and Conditions are designed for businesses providing professional security services, including door supervision and manned guarding. Each version ensures compliance with Security Industry Authority (SIA) requirements and provides clear contractual terms for clients engaging security providers or subcontractors.

What Do These Templates Cover?

The templates in this section cover two distinct service areas and two insurance arrangements:

Door Supervision Service Terms and Conditions

Suitable for providers supplying licensed door supervisors to venues such as nightclubs, pubs, and events.

Manned Security Service Terms and Conditions

For businesses providing on-site guarding or static security personnel.

Each service type includes two versions:

  • Insured Sub-Contractors – where the main service provider’s insurance covers subcontractors.
  • Sub-Contractors’ Own Insurance – where subcontractors maintain their own public and employer’s liability cover.

Why Use These Templates?

Providing professional security services requires more than operational expertise – it demands clear, compliant, and enforceable contracts. These templates give security providers, contractors, and venue operators the legal certainty they need to protect their businesses and manage risk effectively.

Each version has been professionally drafted to help you:

  • Comply with legal and regulatory requirements, including SIA licensing rules, the Private Security Industry Act 2001, and Health and Safety legislation.
  • Set out responsibilities clearly between clients, subcontractors, and the main service provider.
  • Allocate insurance and liability appropriately, with tailored versions covering insured subcontractors and those who hold their own cover.
  • Protect your business interests, with strong clauses for confidentiality, professional conduct, termination, and dispute resolution.
  • Present a professional image to clients and contracting authorities, using solicitor-drafted documentation aligned with industry best practice.

These templates ensure that every engagement – from a single-venue door supervision contract to a long-term manned guarding arrangement – is backed by clear, consistent, and legally robust terms.

Which Template Should I Use?

When selecting a template:

  • Choose the Insured Sub-Contractors version if your business holds umbrella insurance covering staff and subcontractors.
  • Choose the Sub-Contractors’ Own Insurance version if each subcontractor carries their own liability policy.

Both versions contain identical core provisions; the difference lies in the allocation of insurance responsibility and related indemnity clauses.

Related Templates

These Security Services Terms and Conditions work well alongside:

For more information about each template in this section, please click on the links below:

Security Services Terms and Conditions is part of Business . Just £38.50 + VAT provides unlimited downloads from Business for 1 year.

Frequently Asked Questions

I run a security firm. Do my staff need SIA licences, and should my terms say so? +
Yes. Under the Private Security Industry Act 2001, front line security operatives such as door supervisors and manned guards must hold a Security Industry Authority licence for the work they do, and supplying unlicensed staff for licensable work is a criminal offence. Your client terms should make licensing a clear condition and confirm you supply appropriately licensed personnel. The Simply-Docs security terms are drafted around SIA compliance, so your contract reflects your legal obligations rather than leaving them unstated.
Which version do I use, insured subcontractors or subcontractors' own insurance? +
Choose by who carries the insurance for subcontracted staff. Use the insured subcontractors version if your business holds umbrella cover that extends to subcontractors, and the subcontractors' own insurance version if each subcontractor holds their own public and employer's liability cover. Both versions share the same core provisions, so the real difference is where insurance responsibility and the related indemnities sit. Picking the wrong one can leave a gap in cover, so match the version to your actual insurance arrangements.
Do I need door supervisor licences to guard a pub or club? +
Yes. Guarding licensed premises against damage, theft, unauthorised access or disorderly behaviour is door supervision, which requires an SIA door supervisor licence under the Private Security Industry Act 2001. This applies whether the supervisor is your employee or supplied under a contract for services. The door supervision terms are for providers supplying licensed door supervisors to venues such as pubs, clubs and events, and are drafted to reflect this licensing requirement so your contract and your compliance line up.
Can I limit my liability in security contracts? +
Within limits, because these are business to business contracts. Any exclusion or cap must be reasonable under the Unfair Contract Terms Act 1977, and you can never exclude liability for death or personal injury caused by negligence, which is a real risk in security work. Your terms should allocate liability and insurance clearly between you, any subcontractors and the client. The Simply-Docs security terms include liability, confidentiality, conduct and termination provisions built for the sector, which you then tailor to your risk.
Do I have health and safety duties when supplying security staff? +
Yes. Under the Health and Safety at Work etc. Act 1974 you have duties to protect your own workers and others affected by the work, and security often involves conflict and lone working, so risk assessment and safe systems of work matter. Your contract should set out who is responsible for what on site, including site safety information from the client. The security terms reference health and safety alongside SIA compliance and pair well with a health and safety policy for your business.
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