Manned Security Service Terms & Conditions (Sub-Contractors Own Insurance)

These Manned Guarding Security Service Terms and Conditions are designed for use by individuals and business providing manned security services to a range of clients. This document is suitable for use with security guarding services including, but not necessarily limited to, building security and site security.

Designed as a precursor to a formal contract, this document sets out a standard framework covering all of the essential legal matters required for the contract. The exact nature of the services to be provided should be detailed in full in the final contract.

A central provision in this document includes a detailed set of formalities governing the provision of the services. These formalities include the all-important requirement that security guards be licenced by the Security Industry Authority (“SIA”). Of particular importance under this section is a provision requiring security guards to comply with certain of the client’s company policies. It is important to note that whilst many such policies will be both relevant and important to the security guards (as they will, in effect, become representatives of the client’s company and will be responsible for maintaining its image and standards), there will be some policies which should not be included such as holiday, sickness and absence, disciplinary procedures and similar policies as they should be applicable only to the client’s employees. The relevant policies should be set out in the final contract, not in the terms and conditions.

Further key provisions govern matters such as insurance, liability, payment and confidentiality.

This template can be used both by security service providers that employ their security guards and those that use sub-contractors. It is important to note that, under the terms of this document, the main contractor is responsible for any actions or breaches of the sub-contractor as if they were undertaken or committed by the main contractor itself.

The default position for insurance under this document is that it should not cover sub-contractors, thus requiring sub-contractors to take out their own insurance. An alternative version of this document is available which provides for the service provider’s own insurance policy to cover sub-contractors. Insurance taken out by sub-contractors should provide the same level of cover as the insurance taken out by the main contractor. Great care should be taken when selecting the appropriate document and you should always ensure that you fully understand the terms and conditions of your insurance.

For service providers using sub-contractors, a Security Sub-Contractor Agreement is also available for use when “hiring” the sub-contractors.

A counterpart agreement is also available for use when entering into final transactions.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

These Manned Security Guarding Service Terms and Conditions include the following sections:

1. Definitions and Interpretation
2. The Manned Guarding Services
3. Sub-Contracting
4. Client’s Obligations
5. Insurance and Liability
6. Payment and Records
7. Confidentiality
8. Term and Termination
9. Effects of Termination
10. Force Majeure
11. Nature of the Agreement
12. Costs
13. Notices
14. Time
15. Relationship of the Parties
16. Set Off
17. Severance
18. Law and Jurisdiction

This document is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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