Fitness, Dance and Gym Services Terms and Conditions Templates

Whether you run a gym, teach weekly classes, or provide one-to-one training, clear terms and conditions help both you and your clients understand what is being provided, how bookings and payments work, and what happens if a session is cancelled or rearranged.

This collection includes templates for:

Teaching dance, yoga/pilates, and other fitness classes (group or individual);
Gym and health club membership services; and
Personal fitness training services.

What Do These T&Cs Templates Cover?

These templates are designed for instructors, studios and gyms that want a clear, professional framework for:

Registration, membership, and client eligibility;
Bookings, cancellations, and refunds;
Fees;
Health & safety and other rules;
Other legal essentials including privacy and data protection.

Key Choices: Which Model Fits Your Business?

The different templates in this collection cater for different ways of running classes and memberships. The main differences are:

Membership vs non-membership models

Some templates assume clients become members (paying a periodic membership fee) as well as paying for classes or sessions; others are designed for registered clients with no membership fee.

Pay-per-class or session vs packages

Some templates are “single booking only”; others allow bookings as single sessions or as part of a discounted package.

Group classes vs one-to-one training

Personal training is treated differently from group classes, so it has its own dedicated template.

Which Templates Are Available?

Dance Terms and Conditions (Group or Individual Classes: Per Class/Package Bookings)

A non-membership format: clients register, then pay per class (single bookings or packages).

Dance Membership Terms and Conditions (Group or Individual Classes: Per Class/Package Bookings)

A membership format: clients must become and remain members (paying a periodic membership fee), with class bookings available as single bookings or packages.

Fitness Terms and Conditions (Group Classes: Per Class Booking)

For group fitness classes where clients pay per class (no package option). Designed for group teaching rather than one-to-one training.

Fitness Terms and Conditions (Group Classes: Per Class/Package Bookings)

For group fitness classes where clients can book either individual classes or a prepaid package of classes (often with a discount per class).

Personal Fitness Trainer Terms and Conditions

For one-to-one personal training where clients book and pay for single sessions or a package of sessions (and there is no membership fee).

Yoga/Pilates Terms and Conditions (Group or Individual Sessions: Per Session/Package Bookings)

A non-membership format for yoga/pilates: clients register (no membership fee) and book single sessions or packages.

Yoga/Pilates Membership Terms and Conditions (Group or Individual Sessions: Per Session/Package Bookings)

A membership format for a yoga/pilates studio: clients must become and remain members (paying a periodic membership fee), plus fees for sessions booked as singles or packages.

Gym and Health Club Terms and Conditions

For gyms/health clubs/leisure centres providing equipment, facilities, classes and instruction, including membership structures and club rules (with optional clauses for additional facilities).

Consumer Customers and Cancellation Rights

These templates are drafted for use in scenarios where the client is a consumer (as defined in the Consumer Rights Act 2015). Several also reflect the Consumer Contracts Regulations 2013, including (where relevant) information requirements and cancellation rights for off-premises and distance contracts.

Why Use These Templates?

Using clear terms and conditions when providing fitness, dance, yoga/pilates and gym services helps you to:

Set expectations before the client books or pays, including how sessions or classes are booked, what the client gets, and any eligibility requirements;
Manage cancellations and no-shows consistently, with clear notice periods and rules on refunds, credits, and rescheduling;
Explain how packages and memberships work, including expiry dates, suspensions (if offered), and what happens if prices change;
Protect your business from “scope creep”, by defining what is included in the service and what falls outside it (for example, additional sessions, specialist training, or extra facilities);
Support safe participation, by setting out client responsibilities, health declarations (where appropriate), and studio and gym rules; and
Cover the legal essentials that often get overlooked in short booking forms, such as liability wording, use of facilities, and basic data protection provisions.

Alternative Templates

If you provide instruction or coaching online (rather than face-to-face), you may also want to take a look at our Website Terms of Sale for Professional Online Services range, including terms for personal fitness training, yoga and pilates, and dance and other workouts.

For more information about each document in this collection, please click on the links below:

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