Leisure and Events Hire Terms and Conditions Templates

When hiring out equipment and items for leisure and events, the scenario tends to be operationally different from trade equipment hires. Renting out such items often involves advance bookings, deposits, “set-up” expectations, and heightened sensitivity around cancellations, weather, damage, and the conduct of users and guests.

This collection covers a variety of consumer-facing hire scenarios (such as leisure hire) alongside event-related B2B hire arrangements (such as marquees or gazebos and venue hire).

When Should You Use These Templates?

These templates are designed for businesses hiring out items or facilities for leisure use or events and include clear terms addressing:

bookings (including advance reservations), deposits, and payment timing;
delivery or collection, and set-up expectations (where relevant);
customer responsibilities for care, supervision and return condition; and
cancellations, postponements, and practical contingencies (including damage and weather where relevant).

What Templates Are Included?

This range of templates includes:

Leisure and personal hire

Clothing Hire Terms and Conditions

Consumer terms for clothing hire, covering care and return condition, cleaning, deposits, and charges for loss, damage, or late return.

Bicycle Hire Terms and Conditions

Bicycle hire terms designed for walk-up and advance bookings, covering safe use expectations, customer responsibility and charges for damage and/or theft.

Tent Hire Terms and Conditions

Tent hire terms where customers collect and set up the tent themselves, covering suitability and care (including drying and clean return), loss, and damage.

Event hire and venues

Marquee and Gazebo Hire Terms and Conditions (B2C)

Consumer terms for marquee and gazebo hire, covering site readiness, access, delivery, set-up, deposits, cancellations, and responsibility for damage.

Marquee and Gazebo Hire Terms and Conditions (B2B)

B2B terms for marquee and gazebo hire to business customers, including business-focused liability wording and responsibility allocation for site issues and damage.

Venue Hire Terms and Conditions (Private Functions)

Terms for private functions such as parties and receptions, covering guest conduct, house rules, deposits, damage, cancellations, and refunds.

Venue Hire Terms and Conditions (Business Functions)

Terms for venue hire for corporate events and business functions, covering booking and charges, use of facilities, conduct rules, and cancellation arrangements.

Why Use These Templates?

These documents help you set expectations in rental transactions where the end-user experience matters and the risks are often practical rather than technical (e.g., late returns, damage, no-shows, cancellations, site readiness, guest conduct). They’re also useful where you need to offer consumer-friendly terms for private customers while keeping separate business-facing versions where appropriate.

For more information about each document in this range, please click on the links below:

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