Equipment Loan and Business Hire Terms and Conditions

Hiring to businesses often involves higher-value items, longer hire periods, greater operational risk, and more reliance on clear responsibility allocation (especially for loss/damage, insurance and safe use). This is also the area where “general hire wording” can fall down if it doesn’t reflect how equipment is actually used on sites and in workplaces.

This range of templates includes a selection of tools, plant, and business equipment hire/rental templates, mainly in B2B form, with some B2C equivalents where consumer hire is common.

When Should You Use These Templates?

Use these templates if you hire out items or facilities for leisure use or events and you want clear terms addressing:

bookings (including advance reservations), deposits and payment timing;
delivery or collection and set-up expectations (where relevant);
customer responsibilities for care, supervision, and return condition; and
cancellations, postponements, and practical contingencies.

What Templates Are Included?

Tools and plant

Tool Hire Terms and Conditions (B2C)

Consumer tool hire terms focusing on safe use and return condition, with clear responsibility for loss or damage and associated charges.

Tool Hire Terms and Conditions (B2B)

B2B tool hire terms with business-appropriate risk allocation, and optional features such as a refundable deposit and an accidental damage waiver.

Plant Hire Terms and Conditions (B2C)

Consumer plant and/or equipment hire terms covering collection, payment structure, safe operation requirements, and responsibility for care, security and return condition.

Plant Hire Terms and Conditions (B2B)

B2B plant hire terms aimed at trade customers, including business-focused provisions on insurance, responsibility, and limits of liability.

Scaffolding Hire Terms and Conditions (B2B)

B2B scaffolding hire terms drafted for hire to business customers, addressing site access, handling, responsibility for loss or damage, and commercial liability wording.

Office Equipment and IT Rental

Office Furniture Hire Terms and Conditions

Terms for hiring out office furniture, covering delivery or collection, care and handling, damage to items and premises, and return condition.

Office Equipment Rental Terms and Conditions

Terms for renting out office equipment, including deposits, fault reporting, insurance, loss or damage responsibility, and restrictions on relocation or misuse.

Computer Equipment Rental Terms and Conditions

Terms for renting out computer equipment, covering hardware and software responsibilities, acceptable use and security, updates, returns, and the handling of data on return.

Why Use These Templates?

These templates are designed for business and equipment rental scenarios where liability and responsibility need to be set out clearly. They also help you avoid “one size fits all” terms when the practical risks (site use, operators, relocation, high-value equipment, and IT security) are central to the transaction.

For more information about each document in this collection, please click on the links below:

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All Terms and Conditions Templates