Application Form for a Residential Tenancy (GDPR Compliant) (England)
This Application Form for a Residential Tenancy is for use by a residential
letting agent in England to gain information about the proposed tenant (and
any proposed guarantor) which will enable the letting agent to consider the
suitability of the tenant (and guarantor) and to obtain references.
This document is compliant with the GDPR (General Data Protection
The proposed tenant must provide name and address information, as well as
details of their employer, bank and previous landlord.
The proposed tenant (and guarantor) may give an email address and may
(optionally) confirm that this email address can be used by the letting
agent to serve notices and other documents on them. The letting agent needs
such a confirmation if it wishes to provide the DCLG guide “How to rent:
the checklist for renting in England” by email rather than in hard copy.
The form also requires the proposed tenant to provide their passport or
other relevant documents to enable the letting agent to conduct a “right to
rent” check as required under the Immigration Act 2014 in relation to
properties in England.
The proposed tenant ticks boxes and signs the form to authorise the letting
agent to carry out right to rent checks and credit checks and to obtain
references. The proposed tenant also acknowledges receipt of the Privacy
Notice for Tenants, Residents and Guarantors. This should be supplied to
the proposed tenant with this Application form. A template Privacy Notice
is available in the GDPR Documents for Residential Lettings Agencies
If the letting agent has concerns about the proposed tenant’s financial
position, it could require the proposed tenant to provide one or more
Under the Tenant Fees Act 2019 (which affects England only), landlords
and/or letting agents are prohibited from charging tenants fees for setting
up new tenancies caught by these acts, which includes the cost of obtaining
references. It will be the landlord’s responsibility to meet these costs.
This Application Form for a Residential Tenancy is in open format. Either
enter the requisite details in the highlighted fields or adjust the wording
to suit your purposes.
Once you have purchased access to the appropriate document folder click on
the “Download Document” button below. You will be asked what you want to do
with the file. It is recommended that you save the document to a location
of your choice prior to viewing.