Residential Lettings Agency Appointment Form (Rent Collection Service)

This Residential Agency Appointment Form (Rent Collection Service) Appointment Form is designed for use by residential lettings agencies when onboarding a new landlord client for a rent collection service. 

It is completed and signed by the Owner to formally appoint the Agent to market the property, find a tenant and collect rent during the tenancy. 

How The Agreement Works

This Appointment Form should be used alongside the Residential Lettings Agency Terms and Conditions (Rent Collection). Together, these documents form the legally binding contract between the Agent and the Owner/Landlord. 

Rent Collection Service Explained 

This version applies where the Agent is responsible for:

• Marketing the property and sourcing tenants
• Setting up the tenancy 
• Collecting the rent during the tenancy

There are alternative versions available for letting only, letting and deposit holding, and fully managed service appointments. 

What Does This Form Include

The Form records all essential details required to set up the Agency relationship, including:

• Agent and Owner/Landlord details
• Property information and material information disclosure
• Start date and any fixed term 
• Commission structure and fees
• Cancellation rights. At the end of the form is a “model cancellation form”. This is to comply with the 2013 Regulations referred to above which give a 14 day “cooling off” period in relation to contracts made off the trader’s premises. 
• Rent and Security Deposit arrangements 
• Provisions for the Owner/Landlord to confirm that they understand their obligations in relation to property or mortgage restrictions, material information disclosure, consumer protection requirements, and Renters’ Rights legislation. 

Please note that under the Tenant Fees Act 2019, landlords and lettings agents in England can only charge specific “permitted payments” as outlined by the Act. These include rent, tenancy deposits, council tax, utilities, TV licences and default payments for late rent.  If any unauthorised fees are charges, they could face financial penalties. Letting agents should download the Guidance Note: Tenant Fees Act 2019 (England). In Wales, similar rules apply under the Renting Homes (Fees etc.) (Wales) Act 2019 (RHFWA), which only applies to landlords and lettings agents in Wales. Any breach of this Act will result in a hefty fine. 

Under the Renters' Rights Act, landlords and letting agents in England must clearly display the rent payable for the property and cannot encourage rental bidding. There are restrictions relating to rent in advance and increased protections for tenants against discrimination. The form includes confirmation from the Landlord/Owner concerning any previous letting period and confirmation that the property is not being let during any restricted period of time where a statutory notice was served, as well as confirmation of any enforcement action or banning order affecting the proposed letting.  

Agents should download the Guidance: Renters’ Rights Act for Residential Landlords.

At the end of the form is a “model cancellation form”. This is to comply with the 2013 Regulations referred to above which give a 14 day “cooling off” period in relation to contracts made off the trader’s premises. 

While the documents may be made available online, they must also be provided directly to the Owner/ Landlord. 

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This Residential Lettings Agency Appointment Form (Rent Collection Service) is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Once you have purchased access to the appropriate document folder click on the “Download Document” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

Residential Lettings Agency Appointment Form (Rent Collection Service) is part of Property. Just £38.50 + VAT provides unlimited downloads from Property for 1 year.