Privacy Notice Cover Letter Template

Letter to Tenant, Resident or Guarantor enclosing Privacy NoticeUpdated

PROP.RLA.07

This letter to a potential or actual tenant, resident or guarantor enclosing the Privacy Notice is for use by a residential letting agent who needs to provide a tenant, resident or guarantor with a copy of the letting agent’s Privacy Notice.

This document has been updated in line with the UK GDPR and is ready for use from the start of 2021.

The letter can either enclose the Privacy Notice (or attach it to an email) or direct the recipient to a web page where the Privacy Notice can be viewed.

The recipient of the letter is asked to sign a copy of the letter and return it to the letting agent to confirm receipt. The letting agent must remember to send two copies of the letter and a stamped addressed envelope. A separate letter (or email) should be sent to each individual tenant, resident and guarantor.

For guidance and more detailed background information on the UK's data protection laws, please refer to the Data Protection Guidance Notes for Residential Lettings Agencies.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This Letter to Tenant or Guarantor enclosing a Privacy Notice is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Once you have purchased access to the Property document folder click on the “Download” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

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