Tenancy Energy Efficiency Improvements Templates

The Energy Efficiency (Private Rented Property) (England and Wales) Regulations 2015 (as amended), establish a minimum level of energy efficiency for rented property in England and Wales. 

All domestic privately rented properties in England must have a minimum Energy Performance Certificate (EPC) rating of E or above. Properties with an EPC rating of below E cannot lawfully be let without exemption registration. 

The Government has proposed raising the minimum EPC standard to EPC C for new tenancies by 2028, and EPC C for all new tenancies by 2030. 

While these changes are not yet law, they reflect the Government's long-term policy direction. Landlords are strongly encouraged to plan ahead and assess whether improvement works may be required to meet future standards. 

Landlords will already note that from 15 June 2025, the methodology used to assess domestic EPC's changed with the introduction of RdSAP10

Tenant's Energy Efficiency Improvements Regime

Landlords in England need to understand their legal obligations under the regulations. Landlords also need to be able to respond lawfully to tenant requests, and plan energy efficiency improvements in line with evolving EPC standards. 

Under Part 2 of the Energy Efficiency (Private Rented Property) (England and Wales) Regulations 2015:

• Tenants have the statutory right to request consent to carry out qualifying energy efficiency improvements 
• Landlords must not unreasonably refuse consent, provided the tenant's request complies with the Regulations 
• Requests must follow a prescribed process and meet the eligibility criteria set out in the legislation 

Funding Energy Efficiency Improvements 

Tenants must demonstrate that any proposed energy efficiency improvements will be carried out at no cost to the landlord. Improvements may be funded through:

• Government or local authority grants or schemes
• Funding provided by an energy supplier
• Green finance or similar approved funding mechanism 
• Direct payment by the tenant, or a combination of the above

The Guidance Notes: Minimum Energy Efficiency Standards are useful for landlords to understand the current Minimum Energy Efficiency Standards ( MEES) Regulations, as well as the Guidance on Energy Efficiency Improvements from April 2016 which provides information on the funding rules, eligibility requirements , and landlord obligations when responding to a tenants request to undertake energy efficiency works . 

Template Documents for Landlords 

Landlords can choose from a wide variety of professionally drafted templates supporting:

• Tenant-initiated requests for energy efficiency improvements 
• Landlord responses granting or refusing consent
• Communications where landlords are planning or required to undertake energy efficiency works themselves 
• Record keeping and compliance documentation

Using these templates helps landlords document decisions correctly, reduce disputes, and demonstrate compliance with statutory duties. Please select from the options below:

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