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Letter to residential tenant requesting access to carry out energy efficiency improvement works


This Letter to residential tenant requesting access for energy improvement works is for use by a  landlord whose tenanted property requires an EPC to establish that it meets the Minimum Energy Efficiency rating of at least E or improve the energy efficiency of a property.   The government's proposals for all residential lets to achieve an EPC rating of C or above by 1 April 2028 were scrapped in September 2023.  Whilst not legally required to make improvements above E rating, landlords wishing to improve the energy efficiency of the property can use this letter to assist with the process.   This letter should be printed on the landlord’s headed paper and sent to the tenant.

Most tenancy agreements allow the landlord or their agent to enter the property for the purposes of inspecting the property but not for carrying out energy efficiency improvements.   The tenant could reject the request even though there are potential energy saving benefits to them for no extra cost.  Landlords and agents should ensure that they comply with the relevant terms of the tenancy agreement when arranging viewings, not least by providing sufficient notice.

This letter confirms the name of the agent and the date and time when they will be visiting the property. The tenant is asked to sign a copy of the letter and return it to the landlord to confirm their acceptance of the arrangements. 

Optional phrases/clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This letter is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Full Guidance on the MEES Regulations, exemptions and requirements for domestic premises can be found at www.gov.uk.

Once you have purchased access to the appropriate document folder click on the “Download Document” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

Letter to residential tenant requesting access to carry out energy efficiency improvement works is part of Property Documents. Just £35.00 + VAT provides unlimited downloads from Property Documents for 1 year.

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