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Letter to business tenant requesting access for energy assessment

PROP.MAN.214

This Letter to tenant requesting access for energy assessment is for use by a commercial landlord whose tenanted property requires an EPC or updated EPC to establish if it meets the Minimum Energy Efficiency Standards Regulations. This letter should be printed on the landlord’s headed paper and sent to the tenant.

Most tenancy agreements allow the landlord or their agent to enter the property for the purposes of inspecting the property generally but not all specifically provide the Landlord rights to access for the purpose of carrying out an EPC assessment. The Simply-docs templates do provide this. The tenant could reject the request even though there are potential energy saving benefits if works need to be carried out. Landlords and agents should ensure that they comply with the relevant terms of the tenancy agreement when arranging viewings, not least by providing sufficient notice.

This Letter confirms the name of the agent and the date and time when they will be visiting the property. The tenant is asked to sign a copy of the letter and return it to the landlord to confirm their acceptance of the arrangements. 

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This letter is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Full Guidance on the MEES Regulations, exemptions and requirements for non-domestic premises can be found at www.gov.uk.

Once you have purchased access to the appropriate document folder click on the “Download Document” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

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