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Letter to Head Landlord for consent to carry out energy improvement works and request to notify insurer of works

PROP.MAN.215

This Letter to Head Landlord for consent to carry out energy improvement works and request to notify insurer of works is for use by a commercial landlord who owns a long leasehold property and who needs consent to energy efficiency works under the Head Lease terms. This letter should be printed on the landlord’s headed paper and sent to the Head Landlord.

If the works are of a minor non-structural type, consent would not ordinarily be required and this letter should not be used. However, for more substantial works, involving structural works, such as cavity wall insulation, replacement windows, etc.  consent may be applicable, and this letter should be used. In all cases, the Head Lease should be reviewed to establish whether the Head Landlord’s consent is required or not. If unclear, legal advice should then be taken.

This Letter also includes a request that the Head Landlord notifies the insurer of the works, to prevent any claims being invalidated if arising from the works. Again, the lease should be reviewed to check that the Head Landlord does in fact insure the building. If not, then contact with the Landlord’s own insurer should be made to notify them of the work. The Head Landlord is asked to sign a copy of the letter and return it to the landlord to confirm their consent and that the insurer has been notified of the works. 

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This letter is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Full Guidance on the MEES Regulations, exemptions and requirements for non-domestic premises can be found at www.gov.uk

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