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Commercial Estate & Letting Agents

These Commercial Estate & Letting Agents documents have been professionally drafted to help landlords and their managing agents deal more effectively with tenants before, during and at the end of a lease. 

The documents are easy to use and cover all aspects of commercial property management. This includes managing the early stage of a letting such as vetting potential tenants and agreeing heads of terms as well as managing issues that arise during the letting, such as alterations and assignments and handling problem tenants.

Lease termination is also dealt with and our documents include the statutory termination notices under the Landlord and Tenant Act 1954 and forms and guidance on Dilapidations.

The documents are constructed in Word format, and can be customised to meet your requirements. Please click on the links below to view details.

Commercial Estate & Letting Agents is part of Property. Just £38.50 + VAT provides unlimited downloads from Property for 1 year.

Frequently Asked Questions

I am a commercial landlord dealing with a difficult tenant. What are my options? +
Your route depends on the breach. For rent arrears you can use Commercial Rent Arrears Recovery to instruct an enforcement agent, sue for the debt, draw on a rent deposit or forfeit the lease. For most other breaches you must serve a section 146 notice under the Law of Property Act 1925 first. These templates cover each step from reminder letters to forfeiture.
Is my tenant's business lease automatically protected, or can I avoid that? +
Part II of the Landlord and Tenant Act 1954 can protect a tenancy where the tenant occupies the premises for business, subject to the Act’s exclusions. If it applies, the tenancy can continue and the tenant may apply for a new tenancy, although the landlord can oppose on a section 30 ground. You can contract out only by serving the prescribed warning notice and obtaining the tenant’s declaration before the tenant enters the tenancy or, if earlier, becomes contractually bound; the 14-day period is measured to that earlier event. Get this wrong and sections 24 to 28 may still apply.
My tenant wants to alter the premises or assign the lease. What do I do? +
Both usually need your formal written consent, given by a licence to alter or a licence to assign. Where the lease allows the dealing subject to consent, you cannot unreasonably withhold it under section 19 of the Landlord and Tenant Act 1927. On assignment you can require the outgoing tenant to guarantee the incoming tenant by an authorised guarantee agreement. The alterations and assignments templates cover both.
How do I end a commercial lease properly? +
If the tenancy is protected by the Landlord and Tenant Act 1954 you serve a section 25 notice, which must state whether you oppose renewal and, if so, on which statutory ground. You can also take a surrender by agreement or the tenant may operate a break clause. However the lease ends, consider a dilapidations claim for disrepair. The terminating templates cover section 25 notices, surrenders and dilapidations.
Can I recover all my management and building costs from commercial tenants through the service charge? +
Only to the extent the lease allows and only your proper actual cost. The RICS professional standard on service charges in commercial property, whose current edition took effect on 31 December 2025, says the landlord should not profit from services and requires a fixed management fee rather than a percentage. Budget, certify and account transparently. The rent and service charge templates follow this approach.
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