Personal Fitness Trainer Terms and Conditions
These Personal Fitness Trainer Terms and Conditions are designed for use
where a personal trainer provides any fitness training services for an
This document is compliant with the GDPR (General Data Protection
Regulation). The Data Protection clause in it refers to a Privacy Notice
available on request/attached, and you might wish to use our standard
Privacy Notice for this purpose: you can find it by clicking
The definition of “Services” in this template contains a long list of
possible services that a personal fitness trainer might offer, but you will
need to amend the list to reflect the particular services which you offer.
When each client books a session or package of sessions with you and/or
agrees a training plan with you, you will also need to agree in detail what
exactly you will provide for the client.
Whilst these terms are designed primarily for use to provide services at
the trainer’s own premises, they may also be used where the training
services are provided at the client’s home or other premises.
This document is suitable for use by any personal fitness trainer whatever
the size of the enterprise. Typically the trainer will be a sole trader and
he/she will contract personally on these terms with each client who books a
session. However, where a company or partnership engages a trainer to
provide personal fitness training to its clients, the company or
partnership will contract with the client on these terms.
The template assumes that the trainer has relevant qualifications. In
particular, it includes a statement detailing his/her professional
registration and accreditation as a personal fitness trainer, but you will
need to adapt the wording to suit your individual case.
These terms require each client to be registered with the trainer prior to
booking any training session. The client does not pay any registration or
other initial or periodic fee, but only pays for a session or package of
sessions. The client pays a fee in advance for each session he/she books
(booked as a single session or as part of a package of sessions). The
template requires each session, whether or not it is part of a package of
sessions, to be booked for a date within a limited time after payment is
By paying for a package of sessions (typically 5-20 sessions) the client
will usually receive a discount per session relative to the “one off”
session price. These terms assume that package bookings attract such a
discount. However, if you only wish to allow payment and booking for single
sessions and to exclude any option for the client to pay for a package of
classes at a discount, you should adapt the template accordingly by
deleting the relevant words in square brackets.
Designed to be as flexible as possible, this template contains a number of
optional clauses and/or phrases. Optional phrases / clauses are enclosed in
square brackets. These should be read carefully and selected so that they
are compatible with one another. Unused options should be removed from the
These terms should be used only where the client booking a session is a
“consumer” as defined in the Consumer Rights Act 2015 (i.e. an individual
who receives services or uses facilities for his/her personal use and for
purposes wholly or mainly outside the purposes of any business of that
individual or another). The terms are suitable for use where the contract
is an “on premises”, “off premises” or “distance” contract as defined in
the Consumer Contracts (Information, Cancellation and Additional Charges)
Regulations 2013. The Regulations require you to supply certain information
to clients who are consumers before they book any session/s. Where the
contract is an “off premises” or “distance” contract, the Regulations also
confer on the client certain rights to cancel the session/s booked and we
have set these out in the terms themselves.
These terms and conditions are not suitable where a trainer works with a
group. For groups, you might find one of our two sets of Fitness Terms and
Conditions in this subfolder can be adapted to meet your needs.
Where you provide gym facilities or equipment, or yoga, pilates, or dance
training / instruction, and not personal fitness training, you should
instead use one of the other sets of Terms and Conditions which you can
find in this subfolder.
These Personal Fitness Trainer Terms and Conditions contain the following
1. Definitions and Interpretation
3. Booking and Cancellation of Training Sessions, and Consumer Rights
4. Fees and Payment
5. Eligibility to receive a Training Session
6. Fitness, Health and Safety
8. Events beyond our reasonable control
9. Limitation of Liability
10. Changes to Terms and Conditions
11. How We Use Your Personal Information (Data Protection)
15. No Waiver
17. Law and Jurisdiction
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