Company Board Meetings Minutes Templates

PLEASE BE AWARE THAT THE ECONOMIC CRIME & CORPORATE TRANSPARENCY ACT 2023 IS BEING IMPLEMENTED IN PHASES AND MAY CHANGE SOME OF THE TEMPLATES BELOW.

Companies are required by law to take minutes of all meetings of their directors. This section brings together:

standard form board minutes for routine meetings; and
board minutes tailored to specific corporate tasks,

It also includes guidance on drafting and maintaining consistent board minutes.

When To Use These Templates

Use these templates when you are:

holding a routine board meeting and need a standard form of notice and minutes;
recording a specific board decision, such as approving accounts, entering into a key agreement, taking out a loan or completing an acquisition;
documenting changes to the company’s registered office or registered email address;
dealing with share capital changes (allotments, reclassifications, removal of authorised share capital);
appointing or resigning auditors, or documenting audit exemption;
setting up a committee, or recording discussions about GDPR compliance or business continuity planning.

Why Board Minutes Matter

Board minutes must accurately record and reflect all resolutions and decisions made by the directors. They should contain enough information for a reader to understand the background to each decision taken at a particular meeting.

Board minutes must be kept for at least 10 years from the date of the meeting. Failure to comply with these requirements is a criminal offence committed by each officer in default.

📁 Templates In This Section

1. Guidance and standard formats

2. Registered office and Companies House contact details

3. Accounts, auditors and audit exemption

4. Transactions, finance and share capital

5. Committees, GDPR and business continuity

🔀 Document Toolkit: Typical Sequence (may vary)

Step 1 - Decide what needs to be approved and which template fits the decision.

Step 2 - Use the Notice of Board Meeting (and, where relevant, the standard format minutes) to convene the meeting.

Step 3 - Select the specific board minutes template that matches the decision being taken and tailor it to the facts.

Step 4 - Finalise and sign the minutes, adding any relevant filing or action clauses (for example using the filing clause template).

Step 5 - Keep the signed minutes with the company’s records for at least 10 years, alongside any related shareholder resolutions and Companies House filings.

All documents in this Company Board Meetings Minutes Templates section are drafted to comply with the Companies Act 2006.

Company Board Meetings Minutes Templates is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.

Corporate Buy Only £38.50 + VAT!
Unlimited Downloads for One Year
No Auto-Renewal

Core Board Minutes Templates

Notices and Drafting Clauses

Minutes for Common Decisions

All Meetings & Decision Making