Electronic Communications Documents

PLEASE BE AWARE THAT THE ECONOMIC CRIME & CORPORATE TRANSPARENCY ACT 2023 IS BEING IMPLEMENTED IN PHASES AND MAY CHANGE SOME OF THE TEMPLATES BELOW.

Electronic communications allow a company to send documents and information to its shareholders (and, where relevant, debenture holders) by email or via a company website. The Companies Act 2006 makes it easier for companies to use these methods.

To rely on the statutory regime, a company will usually need to:

amend its articles of association or pass a resolution to authorise communication by means of a website; and
obtain the consent of shareholders and debenture holders to receive documents and information by electronic means.

Using These Templates

This section contains documents to help a company move to electronic and website-based communications, including:

requests for consent to electronic communications
a notification of availability, telling shareholders where on the company’s website documents and information can be accessed
resolutions and wording to authorise communications by means of a website
amendments to the articles of association to permit communications by website

🔀 Document Toolkit: Typical Sequence (may vary)

Amend the articles or pass the appropriate resolution to authorise website communications.
Obtain consent from shareholders and debenture holders to receive documents electronically.
Use a notification of availability to direct them to the relevant documents on the company website.

Each document in the Electronic Communications Documents section is drafted to comply with the Companies Act 2006.

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