Company Administration & Compliance

❗ PLEASE BE AWARE THAT THE ECONOMIC CRIME & CORPORATE TRANSPARENCY ACT 2023 IS BEING IMPLEMENTED IN PHASES AND MAY CHANGE SOME OF THE TEMPLATES BELOW.

Keeping a UK company compliant involves ongoing “back office” work: maintaining registers, filing accounts and confirmation statements, updating Companies House when details change, and managing the company secretary role where relevant. Even if you do not appoint a formal company secretary, these tasks still need to be carried out and the directors remain responsible for them.

These templates help you manage the statutory lifecycle of the company, ensuring that your public records at Companies House and your private internal registers match and are up to date.

When Should You Use These Templates?

Use this section when you need to:

✅ manage routine annual compliance, including filing Confirmation Statements and Annual Accounts
✅ distribute profits by declaring dividends, issuing tax vouchers, or waiving dividend entitlements
✅ update company details, for example changing the company name or moving the registered office address
✅ keep internal records up to date, including the Register of Members and other statutory books
✅ manage the Company Secretary role, including appointing or removing a Company Secretary (if you choose to have one)
✅ close down a company by voluntarily striking it off the register once it has ceased trading and has no debts

What Filing Rule Should You Be Aware Of?

❗ From 13 March 2023, Companies House no longer accepts a set of minutes with an embedded resolution as the filed resolution. Where a resolution is required to be filed under the Companies Act, a separate copy of the resolution must be filed, rather than relying on minutes alone.

What Document Groups Are In This Section?

Core Administration & Registers
Even if you do not have a company secretary, core administrative tasks must be undertaken. The directors are ultimately responsible for filings and for maintaining company records, such as the register of members (shareholders) and other internal registers. This area also covers the registered office (including documents to move it) and guidance on the company secretary role itself.

Filings & Accounts
Templates and guidance for the non-negotiable annual filings, including annual accounts, abridged accounts for small companies, and the confirmation statement (formerly the annual return).

Dividends & Distributions
Once accounts are approved, you may wish to distribute profits to shareholders. This section includes:

board minutes (for Model or modified articles) and resolutions to declare dividends, including templates for dividends in specie (distributing assets rather than cash) and associated tax vouchers

a deed of waiver for situations where a shareholder (often an owner-manager) wishes to waive their entitlement to a dividend so that funds can be retained in the business

Significant Changes
Documents required when the company undergoes a major identity change, in particular a change of company name and the associated board and shareholder approvals.

Closing a Company
If the company has ceased trading and has no debts, the voluntary strike off documents enable the directors to apply to have the company removed from the register without a formal liquidation process.

Economic Crime and Corporate Transparency Act
Guidance and documents highlighting changes introduced by the Economic Crime and Corporate Transparency Act 2023 where they affect company administration, filings and the use of these templates.

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