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Company Administration & Compliance

❗ PLEASE BE AWARE THAT THE ECONOMIC CRIME & CORPORATE TRANSPARENCY ACT 2023 IS BEING IMPLEMENTED IN PHASES AND MAY CHANGE SOME OF THE TEMPLATES BELOW. 

Keeping a UK company compliant involves ongoing administration: maintaining company registers (specifically the register of members), filing accounts and confirmation statements, updating Companies House when details change, and dealing with the company secretary role where relevant. Even if you do not appoint a company secretary, these tasks still need to be done and the directors remain responsible.

These templates help you keep your Companies House record and your internal company books aligned, accurate and up to date.

When Should You Use These Templates?

✅ You need to manage routine annual compliance, including filing confirmation statements and annual accounts
✅ You want to distribute profits, including declaring dividends, issuing dividend tax vouchers, or waiving dividend entitlements
✅ You need to update company details, for example changing the company name or moving the registered office
✅ You need to keep internal records up to date, including the register of members and other company registers
✅ You are managing the company secretary role, including appointing or removing a company secretary
✅ You want to close a company by voluntary strike off once it has ceased trading and has no debts

What Filing Rule Should You Be Aware Of?

❗ From 13 March 2023, Companies House no longer accepts minutes with an embedded resolution as the filed resolution. Where a resolution must be filed under the Companies Act, you must file a separate copy of the resolution, not the minutes alone.

What Template Groups Are In This Section?

Core Administration & Registers
Templates and guidance for core compliance tasks and company books, including the register of members and other internal registers. This also covers the registered office (including documents to move it) and the company secretary role where relevant.

Filings & Accounts
Templates and guidance for mandatory annual filings, including annual accounts (and abridged accounts where relevant) and the confirmation statement (formerly the annual return).

Dividends & Distributions
Templates to help you distribute profits to shareholders once accounts are approved, including:

• Board minutes and resolutions to declare dividends, including dividends in specie (distributing assets rather than cash), and the associated dividend tax vouchers
• A deed of waiver for situations where a shareholder waives their dividend entitlement (for example, so funds can be retained in the business)

Significant Changes
Templates for major company changes, including change of company name and the related board and shareholder approvals.

Closing a Company
Templates to support a voluntary strike off where the company has ceased trading and has no debts.

Economic Crime and Corporate Transparency Act
Guidance and templates highlighting changes introduced by the Economic Crime and Corporate Transparency Act 2023 where they affect company administration, filings and the use of these templates.

These templates are drafted by experienced corporate solicitors and reflect the Companies Act 2006 and, where relevant, the Economic Crime & Corporate Transparency Act 2023.

Company Administration & Compliance is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.

Frequently Asked Questions

We have just formed a company. What do we actually have to file every year? +
Two things at minimum: a confirmation statement at least once every 12 months (50 pounds online) and annual accounts, even if the company is dormant. On top of that you must update Companies House when key details change, such as directors, registered office or people with significant control. Failing to file a confirmation statement or accounts is a criminal offence. The templates in this group cover the supporting approvals and paperwork.
We never appointed a company secretary. Who is responsible for keeping us compliant? +
The directors. A private company does not need a company secretary, and when there is none the compliance duties sit with the board rather than disappearing. Registers must still be maintained, filings made on time and Companies House kept up to date. Many small companies split the work between directors or outsource it. The Company Secretary sub-folder includes a services agreement for outsourcing the role.
What has the Economic Crime and Corporate Transparency Act changed for routine company admin? +
Four things matter most. Since 4 March 2024 your registered office must be an appropriate address, no PO boxes, and you must maintain a registered email address. From 18 November 2025 directors and PSCs must verify their identity, with existing officers due by their first confirmation statement in the following 12 months. Most local statutory registers were abolished from that date, except the register of members. Accounts move to software-only filing from April 2028.
What actually happens if we miss a Companies House deadline? +
It depends on the filing. Late accounts trigger an automatic civil penalty that increases with delay, plus a potential offence by the company and directors. Missing a confirmation statement is a criminal offence and sustained failure can lead Companies House to strike the company off, with assets passing to the Crown. Late notification of changes, such as a new director, is an offence but carries no automatic penalty. File late rather than not at all.
Our company details have changed. How quickly must we tell Companies House? +
For most changes, within 14 days. That covers appointing or removing directors and secretaries, changes to their details and moving your registered office. Changes to your share capital or shareholder details are generally reported with the next confirmation statement, though share allotments have their own one month deadline. The templates in this group include the board approvals and supporting documents for the common changes.
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