Company Administration & Compliance

❗ PLEASE BE AWARE THAT THE ECONOMIC CRIME & CORPORATE TRANSPARENCY ACT 2023 IS BEING IMPLEMENTED IN PHASES AND MAY CHANGE SOME OF THE TEMPLATES BELOW. 

Keeping a UK company compliant involves ongoing administration: maintaining statutory registers, filing accounts and confirmation statements, updating Companies House when details change, and dealing with the company secretary role where relevant. Even if you do not appoint a company secretary, these tasks still need to be done and the directors remain responsible.

These templates help you keep your Companies House record and your internal statutory books aligned, accurate and up to date.

When Should You Use These Templates?

✅ You need to manage routine annual compliance, including filing confirmation statements and annual accounts
✅ You want to distribute profits, including declaring dividends, issuing dividend tax vouchers, or waiving dividend entitlements
✅ You need to update company details, for example changing the company name or moving the registered office
✅ You need to keep internal records up to date, including the register of members and other statutory registers
✅ You are managing the company secretary role, including appointing or removing a company secretary
✅ You want to close a company by voluntary strike off once it has ceased trading and has no debts

What Filing Rule Should You Be Aware Of?

❗ From 13 March 2023, Companies House no longer accepts minutes with an embedded resolution as the filed resolution. Where a resolution must be filed under the Companies Act, you must file a separate copy of the resolution, not the minutes alone.

What Template Groups Are In This Section?

Core Administration & Registers
Templates and guidance for core compliance tasks and statutory books, including the register of members and other internal registers. This also covers the registered office (including documents to move it) and the company secretary role where relevant.

Filings & Accounts
Templates and guidance for mandatory annual filings, including annual accounts (and abridged accounts where relevant) and the confirmation statement (formerly the annual return).

Dividends & Distributions
Templates to help you distribute profits to shareholders once accounts are approved, including:

• Board minutes and resolutions to declare dividends, including dividends in specie (distributing assets rather than cash), and the associated dividend tax vouchers
• A deed of waiver for situations where a shareholder waives their dividend entitlement (for example, so funds can be retained in the business)

Significant Changes
Templates for major company changes, including change of company name and the related board and shareholder approvals.

Closing a Company
Templates to support a voluntary strike off where the company has ceased trading and has no debts.

Economic Crime and Corporate Transparency Act
Guidance and templates highlighting changes introduced by the Economic Crime and Corporate Transparency Act 2023 where they affect company administration, filings and the use of these templates.

These templates are drafted by experienced corporate solicitors and reflect the Companies Act 2006 and, where relevant, the Economic Crime & Corporate Transparency Act 2023.

• Company Secretary – Appointment, Termination & Role
• Registered Office Address
• Change of Company Name
• Confirmation Statement Guidance
• Register of Members (and other Internal Company Registers)
• Corporate Policies and Statements
• Annual Accounts and Audit Templates
• Small Company Abridged Accounts
• Dividend Payment and Waiver Templates
• Company Voluntary Strike Off & Dissolution
• Economic Crime and Corporate Transparency Act

Company Administration & Compliance is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.