Drafting Effective Board Minutes

Guidance Note: Board Minutes

CO.CA.MM.GN.01

There is no right or wrong way to draft board minutes however in drafting board minutes there are certain legal requirements that must be met. The Companies Act 2006 requires minutes of board meetings to be taken and those minutes should provide a formal, accurate, impartial and balanced long-term internal record of the meeting and the decisions taken at it. These must also be kept for at least 10 years.

This guidance note is a useful and practical guide for company secretaries and directors in relation to the drafting of board minutes. It includes a discussion of:

· Legal requirements;

· Responsibility for drafting;

· Purpose of board minutes;

· Style of board minutes;

· Content of board minutes;

· Inspection and access to board minutes; and

· Retention of board minutes.

This guidance note has been written to complement and set in context the template minutes in this sub-folder.

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