Guidance Note: Board Minutes

CO.CA.MM.GN.01

PLEASE BE AWARE THAT THE ECONOMIC CRIME & CORPORATE TRANSPARENCY ACT 2023 IS BEING IMPLEMENTED IN PHASES AND MAY CHANGE THIS TEMPLATE.

There is no right or wrong way to draft board minutes. However, there are legal requirements that must be met. The Companies Act 2006 requires minutes of board meetings to be taken, and those minutes should provide a formal, accurate, impartial and balanced long-term internal record of the meeting and the decisions taken at it. These must also be kept for at least 10 years.

Use this guidance note to draft board minutes that meet Companies Act 2006 requirements

This guidance note is a practical guide for company secretaries and directors on producing board minutes that are fit for purpose as an internal record and support good corporate governance.

What the guidance note covers

Legal requirements.
Responsibility for drafting.
Purpose of board minutes.
Style of board minutes.
Content of board minutes.
Inspection and access to board minutes.
Retention of board minutes.

How to use this guidance alongside the board minutes templates

This guidance note is intended to complement and set in context the template minutes in this collection.

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