Board Minutes – Approval and Execution of Deeds
CO.CA.MM.09
These Board Minutes – Approval and Execution of Deeds should be used when a
meeting has been held at which a deed has been approved and is to be
executed.
Traditionally a deed is a form of contract whereby an interest, right or
property passes to another person or persons, or which places a binding
obligation on a person or persons, or which confirms the passing of an
interest, right or property after the event. Neither party needs to provide
consideration (such as payment). This distinguishes deeds from simple
contracts, which will be void and unenforceable unless consideration is
given by the party to which a promise is made.
Until 1990, deeds had to be signed, sealed and delivered. Since, the law
has been relaxed and deeds can now be used for any legal purpose but
certain formalities must be met for the deed to be valid. The deed must
still be delivered but a document is presumed to be delivered upon its
being executed, unless a contrary intention is proved. Companies may
execute deeds in one of the following ways:
• by affixing the common seal of the company
• by being signed by two directors
• by being signed by a director and the company secretary
• by being signed by one director in the presence of a witness who attests
the signature
These Board Minutes – Approval and Execution of Deeds are in open format.
The requisite details should be inserted into the highlighted fields or the
wording can be adjusted to suit your purposes. Wording in square brackets
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wording within them retained. If the wording is not required, then it can
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