In order to hold a board meeting, notice of the meeting must have been
correctly given and a quorum must be present.
Article 9 of the model articles of association states that any director or
a company secretary, so authorised, may call a directors’ meeting. Notice
must be given to each director and the notice must indicate the proposed
time, date and place of the meeting. Notice does not need to be in writing
but it is best practice to have a form of written notice sent out.
This template is such a form of written notice. It is based on the
requirements of the model articles of association for private limited
companies. Companies may have different requirements drafted into their
articles of association and therefore is essential that this is checked to
ensure that the correct procedure is followed. Companies with shareholder
agreements in place may also need to check as to whether the agreement
requires an alternative procedure for calling a directors’ meeting.
This notice should be sent to all directors.
This template is suitable for private limited companies with model form
articles of association.
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