Registered Office Address

These templates deal with a company’s registered office address. Following the Economic Crime & Corporate Transparency Act 2023 (ECCTA), a company must ensure that its registered office is at an appropriate address. This means an address where:

• documents can be delivered by or on behalf of Companies House, and
• they can reasonably be expected to come to the attention of someone acting on the company’s behalf.

This may be the company’s principal place of business, but many companies use their accountant’s or another professional’s address as their registered office.

Any notification to Companies House of a change of registered office must now include a statement confirming that the new address is appropriate. Companies House has power to amend a company’s registered office address and may take enforcement action if a company fails to put an appropriate address in place.

These templates focus on the shareholder resolutions, board minutes and letters that an SME private company will typically need when changing its registered office address or its “situation”, and when dealing with a residential address that has been used as the registered office. Related Companies House forms are also included in this section for convenience.

When To Use These Templates

Use these templates when you are:

• Changing the company’s registered office address.
• Moving the registered office from a residential address to a non-residential address.
• Changing the “situation” of the registered office (for example, between England and Wales / Wales).
• Notifying an individual whose residential address has been used as the registered office and putting a new address in place.
• Confirming that a residential address can be removed from the public register.
• Approving or updating the company’s registered email address for Companies House purposes.

📁 Templates In This Section

Board Approvals – Registered Office And Situation

Board Minutes - Change of Registered Office Address
Records the board’s decision to change the company’s registered office address and confirms that the new address is appropriate.

Board Minutes – Change of Registered Office from a Residential Address
For use where the registered office has been a residential address and the company is moving it to a different address, often linked to removal of the residential address from the Companies House register.

Board Minutes – Change to Situation of Company's Registered Office Address
Documents the board’s approval where the change of address also involves a change in the “situation” of the registered office, and the need for shareholder approval.

Board Minutes to Supply a Registered Email Address
Records the board’s approval of the registered email address that will be supplied to Companies House and confirms how it will be monitored.

Shareholder Approval – Change Of Situation

Shareholders’ Special Resolution – Change to Situation of Company's Registered Office Address
Used where a change of registered office address involves a change in the company’s “situation” and so requires shareholder approval by special resolution.

Residential Address – Notifications And Confirmations

Letter to relevant individual regarding Change of Registered Office from a Residential Address
For notifying the relevant individual (often a director or shareholder) that their residential address will no longer be used as the company’s registered office, and explaining the change.

Confirmation to remove a Residential Address from the Register
Secures written confirmation from the relevant individual that their residential address can be removed from the public register, supporting the company’s filings and internal records.

Companies House Forms

This section also includes the related Companies House forms used to notify changes to the registered office address, the situation of the registered office, residential addresses on the public register, SAIL arrangements and disputed registered office addresses. These forms are:

• CHF - AD01 - Change Of Registered Office Address
• CHF - AD02 - Notification Of Single Alternative Inspection Location (SAIL)
• CHF - AD03 - Change Of Location Of The Company Records To The SAIL
• CHF – SR01 Apply to remove residential address from the Companies House register
• Companies House Form AD05 – Notice to Change Situation of Company's Registered Office Address
• CHF – RP07 – Apply to Change a Company’s Disputed Registered Office Address

🔀 Document Toolkit: Typical sequence

Step 1 - Decide on the new address and situation
The board agrees the new registered office address and checks whether the change also affects the company’s “situation”.

Step 2 - Obtain shareholder approval if required
If the change affects the “situation” of the registered office, the board proposes and the shareholders pass the Shareholders’ Special Resolution – Change to Situation of Company's Registered Office Address.

Step 3 - Approve the change at board level

• Use Board Minutes - Change of Registered Office Address for a straightforward change of address.
• Use Board Minutes – Change of Registered Office from a Residential Address where the existing registered office is a residential address.
• Use Board Minutes – Change to Situation of Company's Registered Office Address where there is a change of situation as well as address.

Step 4 - Deal with residential address issues (if relevant)

• Send the Letter to relevant individual regarding Change of Registered Office from a Residential Address to the person whose home address has been used.
• Obtain the signed Confirmation to remove a Residential Address from the Register to support the company’s request to Companies House.

Step 5 - Provide or update the registered email address
Use Board Minutes to Supply a Registered Email Address to approve the email address to be filed at Companies House and to record how it will be monitored.

Step 6 - File with Companies House
Complete and file the relevant Companies House forms (for example AD01 for a change of registered office and any accompanying forms listed in this section), including the required statement that the new address is an appropriate registered office address.

Step 7 - Keep records up to date
Keep signed minutes, resolutions and letters with the company’s statutory records and company books so there is a clear audit trail of the decisions and filings.

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