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Dealing with Directors

Directors – Resignation & Change of Details

The Directors – Resignation & Change of Details section contains the main procedural documents a private limited company will typically need when:

  • a director resigns or otherwise ceases to hold office on a voluntary basis; or
  • an existing director’s or corporate director’s details change and Companies House needs to be updated.

It includes guidance, board minutes, written approvals, resignation letters and the key Companies House forms.

For the process and documents required to appoint a new director (including identity verification compliant wording), please refer to Appointment of Directors (IDV compliant).

For the process, templates and forms required for the compulsory removal of a director from office by ordinary resolution under section 168 of the Companies Act 2006, please see Removal of Directors.

When To Use These Templates

Use these templates when you are:

  • recording a director’s voluntary resignation and the board’s acceptance of that resignation;
  • notifying Companies House that a director has ceased to hold office;
  • updating Companies House with changes to a director’s personal details (for example, service address or particulars);
  • updating Companies House with changes to a corporate director’s details;
  • clarifying or documenting board approval in connection with these changes.

📁 Templates In This Section

Guidance

Change of director details – Companies House forms

Resignation and termination – approvals and filings

🔀 Document Toolkit: Typical Sequence (may vary)

  1. Ask the director to submit a Director’s Letter of Resignation setting out the effective date and any relevant context.
  2. Record the board’s acknowledgement and any related decisions using Board Minutes – Resignation of Director.
  3. File CHF - TM01 – Termination of Appointment of Director at Companies House to update the public record.
  4. For changes to an existing director’s or corporate director’s details (rather than a resignation), complete and file CHF - CH01 or CHF - CH02 as required.
  5. Keep signed letters, minutes, written resolutions and filed forms with the company’s statutory records.

Each document in the Directors – Resignation & Change of Details section is compliant with the Companies Act 2006.

Directors – Resignation & Change of Details is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.

Frequently Asked Questions

A director wants to step down. What is the correct process? +
The director gives written notice using a Director's Letter of Resignation, the board records receipt and any handover decisions in Board Minutes - Resignation of Director, and the company files form TM01 at Companies House within 14 days of the resignation taking effect. Check the articles and any service contract for notice requirements, and deal with employment and any shareholding separately from the office itself.
Does the board have to accept a resignation before it takes effect? +
No. Under the model articles a person ceases to be a director when the company is notified of the resignation and it takes effect in accordance with its terms; acceptance is not required, although bespoke articles can impose formalities. Board Minutes - Resignation of Director record receipt and consequential decisions rather than granting permission, so a board cannot simply refuse to let a director go.
A director has changed address. What do we file? +
File form CH01 within 14 days of the change, or CH02 for a corporate director. A notice changing the service address must state whether the residential address has also changed, and the residential address stays off the public register. Since 18 November 2025 there is no local register of directors to update: Companies House is the single record. Simply-Docs provides CH01 and CH02 templates.
How is this different from removing a director? +
This section covers voluntary exits and detail changes: resignation letters, board minutes, TM01, CH01 and CH02. Compulsory removal is different: shareholders remove an unwilling director by ordinary resolution after special notice under section 168 of the Companies Act 2006, using the separate Removal of Directors section. If the director will not resign, you need that statutory process, not a resignation pack.
Is there a penalty for filing the TM01 late? +
Yes. Failing to notify Companies House within 14 days of a director ceasing to hold office is an offence by the company and every officer in default, punishable by a fine, and Companies House can now impose civil financial penalties as an alternative to prosecution. Late filing does not invalidate the resignation itself. File promptly and keep the signed letter and board minutes with the company records.
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