Directors – Resignation & Change of Details

The Directors – Resignation & Change of Details section contains the main procedural documents a private limited company will typically need when:

• a director resigns or otherwise ceases to hold office on a voluntary basis; or
• an existing director’s or corporate director’s details change and Companies House needs to be updated.

It includes guidance, board minutes, written approvals, resignation letters and the key Companies House forms.

For the process and documents required to appoint a new director (including identity verification compliant wording), please refer to Appointment of Directors (IDV compliant).

For the process, templates and forms required for the compulsory removal of a director from office by ordinary resolution under section 168 of the Companies Act 2006, please see Removal of Directors.

When To Use These Templates

Use these templates when you are:

• recording a director’s voluntary resignation and the board’s acceptance of that resignation;
• notifying Companies House that a director has ceased to hold office;
• updating Companies House with changes to a director’s personal details (for example, service address or particulars);
• updating Companies House with changes to a corporate director’s details;
• clarifying or documenting board approval by written resolution in connection with these changes.

📁 Templates In This Section

Guidance

• Guidance Notes: Termination of Appointment of Directors

Change of director details – Companies House forms

• CHF - CH01 - Change of Director’s Details
• CHF - CH02 – Change of Corporate Director’s Details

Resignation and termination – approvals and filings

• Directors' Approval by Written Resolution
• Board Minutes – Resignation of Director
• Director’s Letter of Resignation
• CHF - TM01 – Termination of Appointment of Director

🔀 Document Toolkit: Typical Sequence (may vary)

1. Ask the director to submit a Director’s Letter of Resignation setting out the effective date and any relevant context.
2. Record the board’s acknowledgement and any related decisions using Board Minutes – Resignation of Director, or Directors' Approval by Written Resolution where appropriate.
3. File CHF - TM01 – Termination of Appointment of Director at Companies House to update the public record.
4. For changes to an existing director’s or corporate director’s details (rather than a resignation), complete and file CHF - CH01 or CHF - CH02 as required.
5. Keep signed letters, minutes, written resolutions and filed forms with the company’s statutory records.

Each document in the Directors – Resignation & Change of Details section is compliant with the Companies Act 2006.

• Guidance Notes: Termination of Appointment of Directors
• CHF - CH01 - Change of Director’s Details
• CHF - CH02 – Change of Corporate Director’s Details
• Directors' Approval by Written Resolution
• Board Minutes – Resignation of Director
• Director’s Letter of Resignation
• CHF - TM01 – Termination of Appointment of Director

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