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Marquee and Gazebo Hire Terms and Conditions (B2B)


Designed for the hire of a range of marquees, gazebos and large tents, these Marquee and Gazebo Hire Terms and Conditions (B2B) cover a range of important points to allow for smooth and efficient transactions between a hire business and its customer. 

This template is for use only where the hire business’ customer acts in the course of a business and does not act as a “consumer” in relation to the marquee hire. “Consumer” is defined in the Consumer Rights Act 2015 as an individual who receives services for his/her personal use and for purposes wholly or mainly outside the business of that individual or another. However, where the customer of the hire business is acting as a consumer, we have provided an accompanying alternative set of terms, the Marquee Hire Terms and Conditions (B2C).

This document is designed for use in situations where marquees, gazebos and other large temporary outdoor structures are being booked in advance for hire and will be set up or installed by your staff or contractors.

Details are required of customers including the dimensions and location of the site on which the structure will be set. More importantly, customers are subject to a number of obligations to ensure that the site will be fit for use and that no damage will be likely to occur.

Payment in this terms and conditions template takes the form of an initial deposit, followed by the balance of the hire fees and a refundable security deposit.

Cancellation provisions are included, allowing customers to cancel within various time windows before the hire period begins. For each window, different refund and/or payment terms apply, ensuring that the closer to the hire period the cancellation takes place, the more money your business is entitled to – reflecting the level of inconvenience and loss of opportunity to hire the goods out to a different customer.

Customers might damage hired items, whether accidentally or otherwise. Provision is therefore made for an accidental damage waiver. Damage (or loss) outside of that waiver should be covered by the aforementioned security deposit.

Please note that while this template can also be placed on a website for hire to non-consumer customers only, it is not designed to serve as terms and conditions for e-commerce and has not been written with e-commerce laws in mind.

For smaller (camping-style) tents an alternative set of terms and conditions is also available from Simply-Docs for use by hire businesses. Note, however, that those alternative terms and conditions  are only for use with consumer customers.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

These Marquee and Gazebo Hire Terms and Conditions (B2B) contain the following clauses:

1. Definitions and Interpretation
2. Information About Us
3. The Contract
4. Your Obligations
5. Hire Period
6. Fees and Payment
7. Changes and Cancellation
8. Delivery and Collection
9. Accidental Damage Waiver
10. Loss and Damage
11. Our Liability
12. Force Majeure
13. Communication and Contact Details
14. Complaints and Feedback
15. Data Protection
16. Termination by Us
17. Entire Agreement
18. Other Important Terms
19. Governing Law and Jurisdiction
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This document is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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Marquee and Gazebo Hire Terms and Conditions (B2B) is part of Business Documents. Just £35.00 + VAT provides unlimited downloads from Business Documents for 1 year.

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