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Tent Hire Terms and Conditions


Designed for the hire of a range of tents, these Tent Hire Terms and Conditions cover a number of important points to allow for smooth and efficient transactions between hire businesses and their customers. 

These terms and conditions are designed for use in situations where tents are being hired for camping and leisure and will thus be collected and set up by customers. The customer’s obligations are set out in detail, ensuring that no unnecessary damage or harm is done to the tents or to the customers themselves.

For larger (event-style) tents, marquees and gazebos an alternative set of terms and conditions is also available from Simply-Docs.

Both walk-up-and-hire and advance booking hires are covered by these terms and conditions.

Payment in this template takes the form of an initial deposit and the balance of the total price. The customer is given the right to cancel, and there is provision for various levels of refund corresponding with time periods within which that cancellation occurs. 

Customers might damage hired items, whether accidentally or otherwise; provision is therefore made for an accidental damage waiver, and there is also provision for a refundable security deposit to cover loss or damage where the customer is at fault. 

However, these payment, loss, damage, and cancellation provisions need to be considered carefully in view of the following points. These terms and conditions are written for use when dealing with consumer customers. Applicable consumer law constrains the extent to which a supplier may limit or exclude their liability. It also limits a supplier's ability to take and forfeit any deposit/s that the supplier requires as security against loss or damage of items hired and against cancellation of the contract by the customer. 

This document contains limits on the supplier's liability (see Sub-Clause 15.6). It also provides for a “Security Deposit” against loss or damage (see Clause 7) and a “Deposit” against customer cancellation of an advance booking (see Sub-Clause 8.1 and Clause 9). Whilst these provisions are intended to comply with the applicable consumer law, users of this template are advised to exercise great care and to take legal advice as to what in the particular circumstances will be legally permissible and enforceable before proceeding. In particular, users will need to focus on the following. 

Firstly, they should consider whether to include Clause 15.6 (which sets a fixed cap on total liability) and if they do decide to do so so, they should consider whether the proposed amount of the limit under that Sub-clause would be legally permissible and enforceable. 

Secondly, if they wish to include any limits on or exclusions of liability not already included in this document, they should consider whether such additional limits or exclusions would be legally permissible and enforceable. 

Thirdly, they should consider what would be a legally acceptable and appropriate amount of Security Deposit.  

Finally, they should consider whether the proposed amount of Deposit (Sub-Clause 8.1) and each of Sub-Clauses 9.1.2, 9.1.3 and 9.1.4  would be appropriate and legally permissible and enforceable, and this will involve considering the total to be charged for cancellation in each case and also the stage and time at which cancellation occurs - the 72 and 48 hour periods suggested may or may not be appropriate in the particular circumstances.

Please note that while this document can be placed on a website, it is not designed to serve as terms and conditions for e-commerce and has not been written with distance selling and e-commerce laws in mind.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

These Tent Hire Terms and Conditions contain the following clauses:

1. Definitions and Interpretation
2. Information About Us
3. The Contract  
4. Tents
5. Your Obligations
6. Hire Period
7. Security Deposit 
8. Fees and Payment 
9. Cancellation of Advance Orders 
10. Collection Hire and Return 
11. Use and Care of a Tent
12. Your Responsibilities
13. Accidental Damage Waiver and Insurance 
14. Loss and Damage 
15. Liability 
16. How We Use Your Personal Information (Data Protection) 
17. Termination 
18.  Events Outside of Our Control (Force Majeure) 
19. Communication and Contact Details
20. Complaints and Feedback 
21. Regulations 
22. Information
23. Other Important Terms
24. Governing Law and Jurisdiction
[Schedule 1 - Privacy Notice]
[Schedule [1][2] -  Standard form of Order]

This document is in open format. Either enter the requisite details in the highlighted fields or adapt the wording to suit your purposes.

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