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Tent Hire Terms of Business Template

Tent Hire Terms and Conditions


Designed for the hire of a range of tents, these Tent Hire Terms and Conditions cover a range of important points to allow for smooth and efficient transactions between hire businesses and their customers.

For larger (event-style) tents, marquees and gazebos an alternative set of terms and conditions is also available from Simply-Docs.

These terms and conditions are designed for use in situations where tents are being hired for camping and leisure and will thus be collected and set up by customers. Both walk-up-and-hire and advance booking hires are covered by these terms.

The customer’s obligations are set out in detail, ensuring that no unnecessary damage or harm is done to the tents or to the customers themselves.

Payment in this template includes a deposit for advance orders with the balance payable at the time of collection, or the full price for walk-up-and-hire. Provision is also made for a security deposit.

Cancellation provisions are included for advance orders, allowing customers to cancel within two separate time windows before the hire period begins. For each window, different refund and/or payment terms apply, ensuring that the closer to the hire period the cancellation takes place, the more money your business is entitled to – reflecting the level of inconvenience and loss of opportunity to hire the goods out to a different customer.

Customers may damage hired items, whether accidentally or otherwise. Provision is therefore made for an accidental damage waiver. Damage (or loss) outside of that waiver should be covered by the aforementioned security deposit.

Liability in this document is limited to a reasonable level. Users are advised to exercise great care should they wish to limit liability further as these terms and conditions are written with consumer customers in mind.

Please note that while this document can be placed on a website, it is not designed to serve as terms and conditions for e-commerce and has not been written with distance selling and e-commerce laws in mind.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

These Tent Hire Terms and Conditions contain the following clauses:

1. Definitions and Interpretation
2. Information About Us
3. Orders, Same Day Hire and The Contract
4. Tents
5. Your Obligations
6. Hire Period
7. Fees and Payment
8. Changes and Cancellation of Advance Orders
9. Delivery and Collection
10. Accidental Damage Waiver
11. Loss and Damage
12. Our Liability
13. Events Outside of Our Control (Force Majeure)
14. Communication and Contact Details
15. Complaints and Feedback
16. How We Use Your Personal Information (Data Protection)
17. Other Important Terms
18. Governing Law and Jurisdiction

This document is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Once you have purchased access to the appropriate document folder click on the “Download Document” link below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

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