Marquee and Gazebo Hire Terms of Business Template

Marquee and Gazebo Hire Terms and Conditions (B2C)


Designed for the hire of a range of marquees, gazebos and large tents, these Marquee and Gazebo Hire Terms and Conditions (B2C) cover a range of important points to allow for smooth and efficient transactions between hire businesses and their customers.

This document is compliant with the GDPR (General Data Protection Regulation).

For smaller (camping-style) tents an alternative set of terms and conditions is also available from Simply-Docs for use by hire businesses with either their consumer or business customers.

It is for use only where the customer of the hire business acts as a “consumer” in relation to the marquee hire.

However, where the customer of the hire business is not acting as a consumer (i.e. the customer is hiring the marquee wholly or mainly for business purposes), we have provided an accompanying alternative set of terms, the Marquee and Gazebo Hire Terms and Conditions (B2B).

“Consumer” is defined in the Consumer Rights Act 2015 as an individual who receives services for his/her personal use and for purposes wholly or mainly outside the business of that individual or another.

This document is designed for use in situations where marquees, gazebos and other large temporary outdoor structures are being booked in advance for hire and will be set up or installed by your staff or contractors.

Details are required of customers including the dimensions and location of the site on which the structure will be set. More importantly, customers are subject to a number of obligations to ensure that the site will be fit for use and that no damage will be likely to occur.

Payment in this terms and conditions template takes the form of an initial deposit, followed by the balance of the hire fees and a refundable security deposit.

Cancellation provisions are included, allowing customers to cancel within various time windows before the hire period begins. For each window, different refund and/or payment terms apply, ensuring that the closer to the hire period the cancellation takes place, the more money your business is entitled to – reflecting the level of inconvenience and loss of opportunity to hire the goods out to a different customer.

Customers may damage hired items, whether accidentally or otherwise. Provision is therefore made for an accidental damage waiver. Damage (or loss) outside of that waiver should be covered by the aforementioned security deposit.

Liability in this document is limited to a reasonable level. Users are advised to exercise great care should they wish to limit liability further as these terms and conditions are written solely for use with consumer customers.

Please note that while this template can also be placed on a website for hire to Consumer customers only, it is not designed to serve as terms and conditions for e-commerce and has not been written with distance selling and e-commerce laws in mind.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

These Marquee and Gazebo Hire Terms and Conditions (B2C) contain the following clauses:

1. Definitions and Interpretation
2. Information About Us
3. The Contract
4. Your Obligations
5. Hire Period
6. Fees and Payment
7. Changes and Cancellation
8. Delivery and Collection
9. Accidental Damage Waiver
10. Loss and Damage
11. Our Liability
12. Events Outside of Our Control (Force Majeure)
13. Communication and Contact Details
14. Complaints and Feedback
15. How We Use Your Personal Information (Data Protection)
16. Other Important Terms
17. Governing Law and Jurisdiction

This document is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Once you have purchased access to the appropriate document folder click on the “Download Document” link below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.