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Response Letter to an Employee’s Request for Time Off for an Antenatal Appointment

Letter to an Employee who has Requested Time Off to Attend an Antenatal Appointment


This Letter to an Employee who has Requested Time Off to Attend an Antenatal Appointment includes optional clauses asking to see the employee’s appointment card or other evidence of the employee’s antenatal appointment and another clause which asks the employee to try to make appointments at the beginning or end of the day.

A pregnant employee is entitled not to be unreasonably refused paid time off work to attend any place for the purpose of receiving antenatal care, if her attendance has been recommended by a registered medical practitioner, midwife or nurse.

Apart from the first antenatal appointment of an employee’s pregnancy, the employee must produce a certificate from a registered medical practitioner, midwife or nurse confirming that she is pregnant, and an appointment card or other document confirming that she has made an appointment to receive antenatal care. For these purposes, antenatal care includes parentcraft and relaxation classes.

Employers should be aware that they cannot ask or expect the individual to make up for lost time by working additional hours at another time.

See the Time Off for Antenatal Appointments Policy for more detail on the statutory rights of employees and agency workers to take time off to attend antenatal appointments.

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