Venue Hire Agreement (B2C)

People frequently require the use of venues for hosting private events and functions such as parties and wedding receptions. Owning and operating a venue is thus a business in itself.

This document has been updated with a simplified data protection clause which refers to a separate privacy notice, removing references to specific legislation for ease of use. Full details of personal data use should be provided in that document.

This Venue Hire Agreement has been written to cover a wide variety of venues suited to an equally wide variety of private events and functions. Detailed provisions govern key factors such as the customer’s use of the venue, the use of associated equipment and personnel, health and safety, and the conduct and order of guests.

It is important to note that this document is designed for use only where the client acts as a consumer and is booking the venue for a private event or function. Its terms are not suitable for a business function or event such as a trade show or conference where the client is a business (i.e. not a consumer). A specific agreement has been written to cater for such commercial bookings.

A counterpart set of terms and conditions is also available.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This Venue Hire Agreement contains the following clauses:

1. Definitions and Interpretation
2. Information About Us
3. The Contract
4. The Booking
5. Price and Payment
6. Use of the Venue
7. Health and Safety
8. Access to the Venue
9. Stewarding
10. Disability Provision
11. Good Order and Nuisance
12. Recording and Broadcasting
13. Films
14. Music
15. Catering
16. Licensing and Alcohol
17. Venue Personnel
18. Removal Following Event
19. Your Legal Rights and Problems with the Venue Hire
20. Our Liability and Insurance
21. Events Outside of Our Control
22. Rescheduling or Cancelling a Booking
23. Communication and Contact Details
24. Complaints and Feedback
25. How We Use Your Personal Information
26. Other Important Terms
27. Governing Law and Jurisdiction

and the following schedules:

1. Venue Hire Details
2. Hire Fees
3. Privacy Policy

This document is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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