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Catering Agreement (Small Functions) (B2B)


Many businesses opt to use catering companies to provide food, drinks and often related services for receptions, meetings, conferences, and other functions. Catering is thus a popular business and, as with any business, terms and conditions are essential.

This document has been updated with a simplified data protection clause which refers to a separate privacy notice, removing references to specific legislation for ease of use. Full details of personal data use should be provided in that document.

This Catering Agreement (Small Functions) (B2B) is designed for use where a catering business provides services to a customer who is a person, company or organisation purchasing the services wholly or mainly for purposes of any trade, business, craft or profession. There is also an accompanying form of agreement, the Catering Agreement for Small Functions (B2C) designed for use where the customer is a consumer, i.e. an individual purchasing those services for purposes wholly or mainly outside any trade, business, craft or profession of that individual.

This template is designed to apply where the caterer supplies only the catering itself without any additional services. A more complex version of this document which provides for optional catering staff and additional services is also available.

All essential points are covered in this agreement including orders, payment, hygiene and health and safety.

A set of terms and conditions, i.e. an alternative to using terms in the form of an agreement, is also available.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This Catering Agreement (Small Functions) (B2B) contains the following clauses:

1. Definitions and Interpretation
2. Information About Us
3. The Catering Services
4. Price and Payment
5. Details relating to provision of the Catering Services
6. Problems with the Catering Services
7. Insurance
8. Liability and Indemnity
9. Confidentiality
10. Force Majeure
11. Term, Cancellation and Termination
12. Effects of Termination
13. [Data Protection]
14. No Waiver
15. Further Assurance
16. Costs
17. Set-Off
18. Assignment and Sub-Contracting
19. Relationship of the Parties
20. Non-Solicitation
21. Third Party Rights
22. Notices
23. Entire Agreement
24. Counterparts
25. Severance
26. Dispute Resolution
27. Law and Jurisdiction


1. The Catering Services and Food
2. The VAT exclusive price
3. [Privacy Notice]

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