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Catering Agreement (Medium - Large Functions) (B2B)


Many businesses opt to use catering companies to provide food, drinks and often related services for receptions, meetings, conferences, and other functions. Catering is thus a popular business and, as with any business, terms and conditions are essential.

The data protection provisions in this document have been updated with reference to the UK GDPR.

This Catering Agreement (Medium - Large Functions) (B2B) is designed for use where a catering business provides services to a customer who is a person, company or organisation purchasing the services wholly or mainly for purposes of any trade, business, craft or profession. There is also an accompanying form of agreement, the Catering Agreement (Medium - Large Functions) (B2C) designed for use where the customer is a consumer, i.e. an individual purchasing those services for purposes wholly or mainly outside any trade, business, craft or profession of that individual.

This template is designed to apply where the caterer supplies the catering itself and gives its customer the option of hired staff such as waiters to assist at their functions. A simpler version of this template agreement which does not contain such provisions is also available.

All essential points are covered in this agreement including orders, payment, hygiene and health and safety.

A set of standard terms and conditions, i.e. an alternative to using terms in the form of an agreement, is also available.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This Catering Agreement (Medium - Large Functions) (B2B) contains the following clauses:

1. Definitions and Interpretation
2. Information About Us
3. The Catering Services
4. Price and Payment
5. Details relating to provision of the Catering Services
6. Problems with the Catering Services
7. Insurance
8. Liability and Indemnity
9. Confidentiality
10. Force Majeure
11. Term, Cancellation and Termination
12. Effects of Termination
13. [Data Protection]
14. [Data Processing]
15. No Waiver
16. Further Assurance
17. Costs
18. Set-Off
19. Assignment and Sub-Contracting
20. Relationship of the Parties
21. Non-Solicitation
22. Third Party Rights
23. Notices
24. Entire Agreement
25. Counterparts
26. Severance
27. Dispute Resolution
28. Law and Jurisdiction


1. The Catering Services and Food
2. The VAT exclusive price
3. [Data Protection]

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