Minutes of Board Meeting of CIO Trustees
These Minutes of Board Meeting of CIO Trustees are in a standard form and can be customised to suit the agenda of the particular board meeting. They contain optional wording to record the trustees’ appointment of a new trustee at the meeting.
CIOs are required by Regulation 37 of The Charitable Incorporated Organisations (General) Regulations 2012 to take minutes of all meetings of their trustees and also to record in writing any decisions of the trustees made other than at a meeting of the trustees. Regulation 37 also requires CIOs to keep those minutes and written records of decisions for at least 6 years.
To reflect those provisions of Regulation 37, similar requirements are included in both of the model forms of constitution for CIOs produced by the Charity Commission. Those requirements are also included in our versions of those model constitutions. All of those models are included in the Charity Constitutions Document template subfolder.
These Minutes of Board Meeting of CIO Trustees meet the requirements of The Charitable Incorporated Organisations (General) Regulations 2012.
The Chair of trustees signs the minutes - they then become evidence of what occurred at the meeting. Where the minutes have been recorded and authenticated by the Chairman, the meeting is deemed to have been duly held and convened, all proceedings at the meeting are deemed to have duly taken place, and all appointments at the meeting are deemed valid.
This template is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.
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