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Privacy Notice Cover Letter


This Privacy Notice Cover Letter to a potential contract-holder, resident or guarantor enclosing a privacy notice is for use by a residential landlord or letting agent in Wales who needs to provide a contract-holder, resident or guarantor with a copy of the Privacy Notice.

This document has been updated in line with the UK GDPR.

The letter can either enclose the Privacy Notice (or attach it to an email) or direct the recipient to a web page where the Privacy Notice can be viewed.

The recipient of the letter is asked to sign a copy of the letter and return it confirm receipt. Two copies must be sent to the contract-holder with a stamped addressed envelope. A separate letter (or email) should be sent to each individual contract-holder, resident and guarantor.

For guidance and more detailed background information on the UK's data protection laws, please refer to the Data Protection Guidance Notes for Residential Landlords and the Data Protection Guidance Notes for Residential Lettings Agencies.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This letter to contract-holder, resident or guarantor enclosing a privacy notice is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Once you have purchased access to the Property document folder click on the “Download” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.


Privacy Notice Cover Letter is part of Property Documents. Just £35.00 + VAT provides unlimited downloads from Property Documents for 1 year.

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