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Privacy Notice to Contract-Holder, Resident or Guarantor (Wales)


This Privacy Notice to Contract-Holder, Resident or Guarantor (Wales) is for use by a landlord or residential letting agency in Wales.  It should be given to a contract-holder, resident or guarantor to provide information about how their personal data will be used.

This document has been updated in line with the UK GDPR. The UK's data protection legislation (consisting primarily of the UK GDPR and Data Protection Act 2018), requires residential lettings to be transparent about the personal data that they hold and how it is used.  The UK GDPR requires that the following information is provided at the point data is collected:

• the landlord or letting agent’s identity and contact details;

• the purposes for which the personal data will be processed, as well as the legal basis for the processing;

• if the landlord or letting agent is relying on its legitimate interests as the lawful condition for processing, what those legitimate interests are;

• the recipients or categories of recipients of the personal data;

• any transfer of the data outside the UK and the basis for such transfer;

• the period for which data will be stored, or the criteria used to determine how long data will be retained;

• the individual's rights to subject access, rectification or erasure of personal data, and the right to restrict processing or object to processing;

• where data is obtained from a third party, the source of the data, including if it came from publicly accessible sources.

This privacy notice lists the types of information a typical landlord or letting agent will collect and specifies the third parties with whom personal data is likely to be shared. The template should be amended as necessary to reflect their own practices.

For guidance and more detailed background information on the UK's data protection legislation, please refer to the Data Protection Guidance Notes for Residential Landlords or Data Protection Guidance Notes Residential Lettings Agencies.

This Notice is for use in Wales only.

This Privacy Notice to Contract-Holder, Resident or Guarantor (Wales) is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Once you have subscribed to the appropriate document folder click on the “Download Document” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.


Privacy Notice to Contract-Holder, Resident or Guarantor (Wales) is part of Property Documents. Just £35.00 + VAT provides unlimited downloads from Property Documents for 1 year.

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