Application Form for a Residential Standard Occupation Contract (Wales)

This Application Form for a Residential Standard Occupation Contract is designed for use by private residential landlords, letting agents and property managers in Wales. It provides a structured and professional way to collect essential information from prospective contract-holders (and any proposed guarantors) before entering into an occupation contract.

Why Download This Application Form?

A well-structured tenant application form is one of the most important tools in the letting process. It ensures landlords and letting agents collect all relevant information in a consistent and legally compliant way before granting a tenancy.

The form supports a consistent tenant screening process by gathering the information needed to assess suitability, carry out referencing checks, and make informed letting decisions.

What Information Does the Application Form Collect?

The form is designed to gather key information required to assess a prospective contract-holder’s suitability, including:

• Full name and current address details
• Employment and income information
• Bank details for referencing purposes
• Previous landlord or letting agent references
• Contact details, including an optional email address

If concerns arise regarding affordability or financial stability, the form also allows for details of proposed guarantors to be collected where required.

UK GDPR 

The application form includes clear consent sections that must be signed by the proposed contract-holder(s) to authorise:

• Credit checks
• Reference requests (including employer, bank and landlord references)
• Processing of personal data for tenancy assessment purposes

This helps ensure compliance with UK data protection requirements, including the UK GDPR and the Data Protection Act 2018. You should ensure you provide prospective contract holders with a Privacy Notice when undertaking referencing checks, one is available in the relevant folder. 

Important Information on Fees and Compliance in Wales

Under the Renting Homes (Fees etc.) (Wales) Act 2019, landlords and letting agents are prohibited from charging tenants’ fees for setting up a new occupation contract.

This includes the cost of:

• Tenant referencing
• Credit checks
• Employment or landlord references
• Any administrative costs associated with the application process

All such costs must be met by the landlord or letting agent.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Once you have purchased access to the appropriate document folder click on the “Download Document” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

Application Form for a Residential Standard Occupation Contract (Wales) is part of Property. Just £38.50 + VAT provides unlimited downloads from Property for 1 year.