Information Letter for New Occupation Contract

This Information Letter for a New Occupation Contract is designed for use by residential landlords and letting agents in Wales who have recently granted a new occupation contract for a dwelling.

The letter should be printed on the landlord's or letting agent's headed paper and sent to the contract-holder(s) as soon as possible after the occupation contract begins.

Why Is This Letter Important?

Landlords in Wales are legally required to provide certain information and documentation to new contract-holders before, or at the start of, an occupation contract.

This letter helps landlords and letting agents demonstrate compliance with these requirements by confirming which documents have been provided and when they were supplied.

The template provides flexibility by allowing the landlord or letting agent to either:

• Enclose the required documents with the letter; or
• Confirm that the documents have already been provided, including details of when they were supplied and by whom.

This helps create a clear audit trail and reduces the risk of disputes regarding document delivery.

Best Practice for Landlords and Letting Agents

When sending this letter, landlords should:

• Provide two copies of the letter to the contract-holder.
• Include a stamped addressed envelope for the return of the signed copy.
• Retain the signed copy for their records.
• Keep evidence of any documents enclosed or previously supplied.

Following these steps can help landlords and letting agents maintain accurate records and demonstrate compliance with Welsh occupation contract requirements.

The template includes an optional statement confirming that all smoke alarms and carbon monoxide alarms were checked and found to be in working order before the contract-holder moved in. Maintaining this record can help landlords demonstrate compliance with their responsibilities and promote tenant safety.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This document is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Once you have purchased access to the Property document folder click on the “Download” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

Information Letter for New Occupation Contract is part of Property. Just £38.50 + VAT provides unlimited downloads from Property for 1 year.