Landlord's Tenancy Documents and Information Letter (England) 
This Letter to Tenant With New Tenancy Information (England) is designed for residential landlords and letting agents in England to provide tenants with the key documents and statutory information required at the start of a residential tenancy.
It reflects current legal requirements, including updates introduced by the Renters' Rights Act 2025 and related housing legislation.
When To Use This Letter
This letter should be issued at the start of the tenancy to confirm that all required documentation has been provided to the tenant. It helps landlords and letting agents demonstrate compliance with legal obligations and provides tenants with a clear record of the documents they have received.
What This Letter Covers
The letter confirms service of essential tenancy documents, including:
- The signed Tenancy Agreement
- The Inventory or Schedule of Condition
- Energy Performance Certificate (EPC)
- Gas Safety Certificate
- Electrical Installation Condition Report
- Tenancy Deposit information
- Data Protection/Privacy Notice
- Fire Safety Information where required
It also confirms key property safety details, including the testing of smoke alarms and the location of utility controls and meter readings.
The letter also reflects ongoing changes in the private rented sector, including the removal of outdated requirements ("How to Rent" guide) and the introduction of new compliance standards.
Why This Letter Is Important
Providing a clear written record of tenancy documents helps:
- Demonstrate legal compliance
- Reduce the risk of disputes
- Ensure tenants are fully informed of their rights and responsibilities
- Support possession proceedings where required by evidencing proper service of documents
The tenant is asked to sign a copy of the letter and return it to the landlord to confirm receipt. The landlord must remember to send the tenant two copies of the letter and a stamped addressed envelope.
Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.
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