Letter to Tenant regarding Gas Safety Record

This Letter to Tenant regarding Gas Safety Record is for use by a residential Landlord in England after a gas safety check has been carried out at the rented property. 

The letter can be used to provide the tenant with a copy of the Gas Safety Record and to confirm when the gas safety check was completed. 

Landlord Gas Safety Responsibilities 

Under the Gas Safety (Installation and Use) Regulations 1998, landlords are responsible for ensuring that gas appliances, fittings, chimneys and flues are safe and in working order. 

A Landlord must arrange an annual gas safety check by a Gas Safe registered engineer. Following the check, the landlord must provide the tenant with a copy of the Gas Safety record:

• Within 28 days of the gas safety check where the tenant is already living at the property; or
• Before the tenant moves in where the property is being let to a new tenant

The landlord should also keep a record of the gas safety checks and ensure that the current Gas Safety Record is available to the tenant. 

How To Use This Template

The landlord should:

• Download and amend this template with the relevant property details;
• Enclose a copy of the current Gas Safety Record;
• Send the document to the tenant within the required timeframe;
• Ask the tenant to sign a copy of the letter and return it to the Landlord to confirm receipt; and 
• Keep a copy of the letter, the Gas Safety Record and evidence of service if necessary for the landlord's records

This Letter to Tenant regarding Gas Safety Record is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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