Employment Agency Client Terms and Conditions
These Employment Agency Terms and Conditions are designed for use by
employment agencies offering their services to general commercial clients
seeking to fill full-time vacancies. This document regulates the
relationship between the agency and its clients. Alternative terms
governing the relationship between agencies and candidates (also known as
“work-seekers”) are also available.
This document is compliant with the GDPR (General Data Protection
Regulation). In Clause 8, one or both sub-clauses in square brackets should
be retained if and as appropriate where there is to be any data processing
(sub-clause 8.5) and/or data sharing (sub-clause 8.4). However, if there is
to be data processing but you prefer not to have to prepare a separate Data
Processing Agreement (referred to in sub-clause 8.5), you may, in place of
8.5, insert our data processing clauses numbered 1.2 – 1.8 and Schedule:
you will find them by clicking here. Clause 8 refers to a Privacy Notice
attached in the Schedule, and you might wish to use our standard Privacy
Notice for this purpose: you can find it by clicking
It is important to note that an “employment agency” introduces candidates
to client employers for direct employment by those clients. Such
appointments are generally known as “permanent recruitment” or simply
“employment”. These terms of business are designed for such situations.
This document clearly sets out the obligations of both the agency and the
client with respect to key factors including the submission of vacancy
information, the publishing of that information, the introduction of
candidates and the payment of fees. Confidentiality and data protection
provisions are also included.
This template is designed specifically for employment agencies. For
employment businesses – that is – those who supply (often) temporary
workers to clients under contract, a different set of terms should be
Optional phrases / clauses are enclosed in square brackets. These should be
read carefully and selected so as to be compatible with one another. Unused
options should be removed from the document.
These Employment Agency Terms and Conditions contain the following clauses:
1. Definitions and Interpretation
2. The Contract
3. Vacancies and Advertisements
4. The Agency’s Obligations
5. The Client’s Obligations
6. Fees and Payment
8. Data Protection
11. Force Majeure
12. Law and Jurisdiction
This document is in open format. Either enter the requisite details in the
highlighted fields or adjust the wording to suit your purposes.
Once you have purchased access to the appropriate document folder click on
the “Download Document” button below. You will be asked what you want to do
with the file. It is recommended that you save the document to a location
of your choice prior to viewing.