Letter to an employee reviewing a period of suspension

The Letter to an employee reviewing a period of suspension should be used to confirm the outcome of a review of an employee’s suspension and to explain whether that suspension will continue or come to an end.

It is relevant where an employee has been suspended while allegations of misconduct are investigated. Suspension is a precautionary measure only and should be used to allow an investigation to take place, not as disciplinary action.

When to use this suspension review letter

This letter should be used once the employer has reviewed the employee’s suspension and needs to communicate the result in writing.

It should be read alongside the Disciplinary Policy and Disciplinary Procedure and the Guidance Notes: Disciplinary Procedure.

What the letter covers after the review

The letter confirms the outcome of the review and includes optional wording depending on whether the employer has decided that the suspension should continue.

It also reflects the key points that apply during suspension:

- suspension should be kept as short as possible;
- the suspension period should be reviewed regularly; and
- pay and benefits should remain unchanged during suspension.

Possible next step in the disciplinary process

The letter warns the employee that disciplinary action may follow as a result of the investigation carried out during the suspension period.

It therefore helps bridge the gap between suspension and the next stage of the disciplinary process, where appropriate.

Letter to an employee reviewing a period of suspension is part of Employment. Just £38.50 + VAT provides unlimited downloads from Employment for 1 year.