Investigatory Meeting Letter

This Invitation to a Grievance Investigatory Meeting Letter should be used by employers to request that an employee attend an investigatory meeting in order to obtain information regarding another employee’s grievance.

In some cases, it may be necessary for employers to obtain more information about the facts of a matter before holding a formal grievance meeting. If a grievance investigation meeting is needed, the employer should carry this out as soon as possible after the grievance is received.

The General Data Protection Regulation (GDPR) requires employers to comply with core principles for collecting and processing data. In this context, this information will normally be provided through an employee privacy notice at the start of the employment relationship. The letter reminds the employee of the importance of treating all information confidentially.

This letter takes account of the ‘ACAS Code of Practice on Disciplinary and Grievance Procedures’. In handling a grievance, employers should be aware that if a tribunal upholds a complaint by an employee in a situation where the code is relevant, and it is found that either side unreasonably failed to comply with one or more of the code's requirements, the tribunal can, as a result, adjust compensation by up to 25%, either up or down.