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Staff Policy for Dress and Appearance in the Workplace

Dress and Appearance Policy


This Dress and Appearance Policy is for use where an employer wishes to set down guidelines for acceptable standards of dress and personal appearance in the workplace, when working remotely and on company business.

There are alternative clauses for situations where formal business attire is the norm, for when employees are required to wear uniform and/or personal protective equipment e.g. gloves or a hard hat and for when employees are allowed to wear casual clothing. There is also an optional clause covering acceptable attire for ‘dress-down’ days.

The policy also acknowledges that there may be circumstances in which employees find it difficult to follow the company’s dress code, for example, if an employee has a disability or is experiencing menopausal symptoms.

Employers must be careful to ensure that rules on dress and appearance do not constitute direct or indirect discrimination on account of gender, race, religion or belief, or disability and should ensure that any requirements can be objectively justified. In order to be potentially justifiable, a requirement should be linked to reasons of safety, health or hygiene, to prevent offence or to ensure that employees present a professional corporate image to the public.

Employers should ensure that they apply the same standards to male and female employees and be willing to adapt rules if religious or cultural issues may prevent them from complying with them. This Dress and Appearance Policy includes a section on Religious and Cultural Dress, which explains these considerations in more detail.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the template. This document is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

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