Communications, Internet, E-mail and Social Media Policy Template

Communications, Email, Internet and Social Media Policy

EMP.POL.05

This Communications, Email, Internet and Social Media Policy defines what the company considers to be acceptable use of its communications facilities, with particular attention paid to email, telephone, internet and social media use. The policy contains the option to either ban personal use of company email and internet facilities entirely or to permit limited and responsible use within the bounds of the policy.

This document draws together the standalone Communications, Email and Internet Policy and Social Media Policy templates, also available from Simply-Docs.

The policy states that employees are encouraged to use the company’s communications facilities, including email and the internet, as a fast and reliable method of communication with significant advantages for the business. However, the policy also warns employees of the dangers that the misuse of communications can pose, exposing themselves and the company to legal and commercial risks and criminal offences.

Social media can be a tremendous drain on resources in the workplace with employees losing hours to the irresistible draw of one more post, one more share, one more like. Conversely, however, social media can also be a valuable marketing tool and is increasingly becoming a standard part of many businesses’ marketing mix. The detailed social media provisions in this policy accommodate both positions and can be used to allow limited personal use of social media at work or to ban it entirely, while also addressing work use of social media, providing detailed rules applicable to employees’ representation of their employers on social networking sites.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This Social Media Policy contains the following sections:
1. Introduction
2. General Principles
3. Internet
4. Social Media
5. Email
6. Telephone Use, including mobile phones
7. Security
8. Monitoring
9. Misuse and Compliance

This employment policy template is in open format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Once you have purchased access to the appropriate document folder click on the “Download Document” link below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

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