Co-Location Agreement

This Co-Location Agreement is designed for use by providers of co-location facilities who license rack space and/or unit space for a business client’s own computer, networking, and telecommunications equipment.

It also covers the associated services typically provided with that arrangement, including power, security, maintenance, and telecommunications access.

References to data protection legislation in this document include the UK GDPR.

What this agreement is designed to cover

This is a comprehensive contract for co-location arrangements where the client’s equipment is hosted within the service provider’s facilities.

Key provisions deal with the co-location services themselves, maintenance and repair of the client’s hosted equipment, optional additional services, and the client’s obligations.

Points that need careful attention

When preparing the agreement, the parties should consider the practical service levels that will apply to the arrangement. These may include response times for technical problems, planned and unplanned downtime, and the approach to repairs and maintenance.

Particular care is needed with the optional repair and maintenance provisions. Depending on the options selected, responsibility for the client’s equipment may sit with either the client or the service provider.

How the agreement is organised

The main body sets out the legal framework for the relationship, while the schedules capture the operational and technical detail that will vary from one co-location arrangement to another.

• Co-Location Services – the services to be provided;
• Equipment – details of the client’s hosted equipment;
• Licensed Space – the rack and/or unit space being licensed;
• Location – details of the relevant facilities;
• Security Procedures – the applicable access and security arrangements;
• Fees and Payment – the charging structure; and
• Data Processing – data processing detail where relevant.

Built for detailed technical and commercial drafting

Important variables such as the exact co-location services, the client’s equipment, the provider’s facilities, and the applicable fees are placed in the schedules.

Those schedules should be completed with care and with as much practical detail as possible.

Co-Location Agreement is part of Business . Just £38.50 + VAT provides unlimited downloads from Business for 1 year.