What is the Register of Company Secretaries (Individuals)?

Register Of Company Secretaries (Individuals)

CO.REG.04.DUP
This Register of Company Secretaries (Individuals) has been created due to the requirements placed on all companies by the Companies Act 2006. The Companies Act 2006 does not draw a distinction between corporate and individual company secretaries in terms of the register, referring simply to a “Register of Company Secretaries”. However, Simply-docs has created separate registers for individual and corporate company secretaries, owing to the different disclosures required of each.

For individuals, the Companies Act 2006 requires a company to enter the name and address of any individual who is its secretary. The definition of name is the same as for directors. In particular, the register must include any name used or in use for business purposes since the age of 16. The former names of peers do not need to be disclosed but this exception does not extend to the former names of married women. The address to be registered is a service address rather than the company secretary’s usual residential address. A service address means an address at which documents may be effectively served on the company secretary. A company secretary may give the company’s registered office as his or her service address. The service address may also be the same as the company secretary’s residential address but this will not be apparent from the public record.

The register must be kept available for inspection at the company’s registered office by members (free of charge) or the public (for a prescribed fee). Refusal to permit inspection is an offence for which every company officer in default (including a shadow director) can be liable. In addition, the court may compel immediate inspection of the register if the company has refused.

This register is in fixed field format. Simply press TAB to jump from one field to the next and SHIFT + TAB to go back. Alternatively, use the mouse to click from one field to the next.

A register for corporate company secretaries is also available.

If you are using Microsoft Office 2003 or older, the template can be unlocked by clicking on the “Padlock” icon on the tool bar. To display the “Padlock” icon click on “View” and then “Toolbars”. From the “Toolbars” menu, select “Forms”.
Users of Microsoft Office 2007 must first click on the “Review” tab to reveal the “Protect Document” button. From the “Permissions” panel that opens, click on the “Stop Protection” button.

Once you have subscribed to the Corporate Document Folder click on the “Download Document” button below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

This document can also be found in Company Secretary and Administration, Role and Appointment of a Company Secretary subfolder, entitled Register of Company Secretaries (Individuals).
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