Statutory Register of Members

Register of Members (basic)

CO.REG.44

The register of members is one of the statutory registers that a company is required to keep in accordance with the Companies Act 2006. It is the prima facie evidence of title to shares in a company.

Our site contains 2 forms of template register; this template, which contains only the prescribed statutory information and designed for a company with a smaller shareholder base and with only one class of shares. A second, more detailed version is also available; this may be more suitable for companies with a wider shareholder base and more than one class of share.

The Register of Members must state:

  • the name and address of each member;
  • the date on which each person was registered as a member;
  • the date on which any person ceased to be a member;
  • number and class of shares held by each member, and
  • the amount paid or agreed to be considered as paid on the shares of each member.

Further information in relation to the register of members can be found in our guidance note which includes a discussion of where the register must be kept, the inspection regime and the obligations on companies to comply with requests for inspection.

Note that the register of members only records the legal owners of shares rather than the beneficial owners. The register may therefore not completely reflect the true ultimate owners, but rather record nominee shareholders. However since 6th April 2016 beneficial owners who own or control more than 25% of a company’s shares must be recorded in a company’s register of people with significant control (PSC). This makes the process of “hiding” behind nominees more difficult. Our PSC templates can be accessed here . We also have templates covering declarations of beneficial ownership; these can be accessed here .

This template is in open format.

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