Register Of Company Secretaries (Corporate)

IN LIGHT OF THE ECONOMIC CRIME & CORPORATE TRANSPARENCY ACT 2023, THIS TEMPLATE IS CURRENTLY UNDER REVIEW. 

A private company is not required to have a company secretary (section 270 Companies Act 2006). Some companies use them to take on some of the directors’ responsibilities.

The company secretary can be a director but cannot be:

• the company’s auditor
• an ‘undischarged bankrupt’ - unless they have permission from the court

Even if a company has a company secretary, the directors are legally responsible for the company.

If a private company has a company secretary, it may be an individual or a corporate secretary or firm. The company must keep a register of its secretaries which must contain the particulars set out in sections 277 to 279 Companies Act 2006.

If a secretary is a corporate entity or a firm, this includes their corporate or firm name, their registered or principal office and in the case of a UK registered company, their registered number. 

The register must be available for inspection at the company's registered office or at a SAIL. This must be notified to the registrar and must be open to inspection by any member of the company without charge or to any other person on payment of a (prescribed) fee.

Any changes to an entity becoming or ceasing to be a company secretary or the occurrence of any change in their particulars, must be notified to the registrar within 14 days.

Note that under the Economic Crime and Corporate Transparency Act 2023 (ECCTA), the requirement for companies to maintain statutory registers (other than the register of members) will be abolished. This includes the register of secretaries. The register at Companies House will become the sole, verified source of this information. The ECCTA creates stringent requirements for keeping Companies House updated on all changes. These will need to be notified within 14 days of any relevant change occurring. This will impact the information that is currently required in relation to the register of secretaries. No commencement date has yet been announced as to when this provision will be in force.

This register is in open format. The requisite details should be inserted in the highlighted fields or the wording adjusted to suit your purposes.

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