Notice of General Meeting

IN LIGHT OF THE ECONOMIC CRIME & CORPORATE TRANSPARENCY ACT 2023, THIS TEMPLATE IS CURRENTLY UNDER REVIEW. 

This Notice of General Meeting is used where the directors have convened a general meeting of shareholders (i.e. a shareholders’ meeting that is not an annual general meeting).

Use this notice to set the meeting details and what will be decided

The notice should specify the date, time and place of the meeting, state that the meeting is a general meeting, and give a general indication of the business to be dealt with.

Who can call a general meeting

Table A provides that only directors can call a general meeting unless there are too few directors in the UK to make up a quorum, in which case any member can call one.

Under the Companies Act 2006 and the Model Articles, a general meeting can only be called by the directors.

In both cases, directors must call a general meeting if requisitioned by the holders of 10% of the paid up capital of the company (or 5% if it has been over 12 months since the last general meeting).

Give at least 14 days’ notice unless all members agree shorter notice

14 days’ notice must be provided for a general meeting (assuming the company’s articles do not provide for longer), unless all members agree a shorter notice period.

Include full wording for certain resolutions and enough detail for shareholders

If the meeting is being convened to pass a special or extraordinary resolution, or a resolution for which special notice is required, the resolution(s) must be set out in full in the notice.

Notice will be invalid unless it contains enough detail to allow a reasonable shareholder to judge whether they need to attend the meeting.

Notice of General Meeting is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.