Shareholder Letters and Forms

The Shareholder Letters and Forms section provides template letters and forms for shareholders to use in a range of situations under the Companies Act 2006.

These documents help shareholders:

• apply to subscribe for or purchase shares
• appoint a corporate representative to attend a general meeting
• appoint a proxy
• consent to short notice of a general meeting
• requisition a general meeting
• approve variations of class rights
• propose and sign written resolutions (single and multiple resolutions)
• send an accompanying statement to a written resolution

These templates are designed to sit alongside the shareholder resolutions and general meeting documents in the Meetings & Decision Making area.

When To Use These Templates

Use these templates when shareholders need to:

• make a formal share application or respond to an offer to sell shares
• put someone forward to act as a corporate representative at a general meeting
• appoint a proxy to attend and vote on their behalf
• agree to short notice of a general meeting
• require the directors to call a general meeting
• consent to or approve changes to class rights
• initiate or support the written resolution procedure, including providing an accompanying statement

📁 Templates In This Section

Share applications and purchases

• Shareholder Letter of Application for Subscription to Shares
• Shareholder Letter of Application for Purchase of Shares - Response to Offer

Meetings: representation, proxies and requisitions

• Shareholder Letter Appointing Corporate Representative At General Meeting
• Shareholders' Form of Proxy
• Shareholders' Consent to Short Notice of General Meeting
• Shareholder Letter Requisitioning General Meeting

Class rights and written resolutions

• Shareholders' Letter Approving Variation of Class Rights
• Shareholders’ Written Resolution (Single Resolution)
• Shareholders’ Written Resolution (Multiple Resolutions)
• Members’ Proposed Written Resolution (Single Resolution)
• Members’ Proposed Written Resolution (Multiple Resolutions)
• Members’ Accompanying Statement to Written Resolution

🔀 Document Toolkit: Typical Sequence (may vary)

Step 1 - Identify the action the shareholder needs to take (for example, apply for shares, appoint a proxy, requisition a meeting or propose a written resolution).

Step 2 - Select the template that matches that action and adapt it to the particular company, shareholder and circumstances.

Step 3 - Ensure any procedural requirements in the Companies Act 2006 and the company’s articles are followed (for example, thresholds for requisitioning a meeting or proposing a written resolution).

Step 4 - Keep copies of signed letters and forms with the company’s records and, where relevant, with the meeting and resolution documentation.

Each document in the Shareholder Letters and Forms section is drafted to comply with the Companies Act 2006.

• Shareholder Letter of Application for Subscription to Shares
• Shareholder Letter of Application for Purchase of Shares - Response to Offer
• Shareholder Letter Appointing Corporate Representative At General Meeting
• Shareholders' Form of Proxy
• Shareholders' Consent to Short Notice of General Meeting
• Shareholder Letter Requisitioning General Meeting
• Shareholders' Letter Approving Variation of Class Rights
• Shareholders’ Written Resolution (Single Resolution)
• Shareholders’ Written Resolution (Multiple Resolutions)
• Members’ Proposed Written Resolution (Single Resolution)
• Members’ Proposed Written Resolution (Multiple Resolutions)
• Members’ Accompanying Statement to Written Resolution

Shareholder Letters and Forms is part of Corporate. Just £38.50 + VAT provides unlimited downloads from Corporate for 1 year.